Executive Support Specialist

3 weeks ago


Bethesda, Maryland, United States PriceSenz Full time

Job Summary:

We are seeking an accomplished Executive Assistant to join our team at the National Institute of Health (NIH). As an Executive Assistant, you will provide critical support to our Scientific Director and intramural staff, ensuring seamless day-to-day operations.

About the Position:

The Executive Assistant will be responsible for coordinating travel, preparing reports, managing calendars, and overseeing daily operations. This role requires excellent communication skills, attention to detail, and the ability to work independently.

Compensation:

$85,000 - $115,000 per year, based on experience and qualifications.

Key Responsibilities:

  1. Office Coordination: Oversee daily operations, resolve issues, prioritize tasks, and maintain communication systems.
  2. Administrative Support: Prepare reports, letters, travel requests, and other documentation.
  3. Calendar Management: Schedule and track meetings, activities, and appointments.
  4. Compliance Oversight: Stay updated on and implement current policies, regulations, and procedures.
  5. Data Management: Maintain databases for tracking activities and professional development.
  6. Special Projects: Plan, complete, and provide updates on various initiatives.
  7. Meeting Support: Arrange meetings, prepare agendas and materials, and take minutes.
  8. Procurement: Manage office supplies inventory and prepare purchase requests.

Qualifications:

  • Associate's Degree
  • Certified Administrative Assistant certification
  • Proficiency in Microsoft Office Suite, SharePoint, Concur, Zoom, Teams, and ITAS
  • Experience with project management and website content management
  • Excellent social media skills and knowledge of Federal Travel Regulations


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