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Office Support Specialist

2 months ago

Key Biscayne, Florida, United States ITAMCAP Full time
Job Overview

We are seeking a highly organized and analytical Administrative Coordinator to join our team at ITAMCAP. As a key member of our operations team, you will be responsible for providing exceptional support to our internal and external stakeholders.

The ideal candidate will possess excellent communication and problem-solving skills, with the ability to handle multiple tasks and priorities in a fast-paced environment. If you are a detail-oriented and proactive professional with a passion for administrative work, we encourage you to apply for this exciting opportunity.

Key Responsibilities
  • Hiring and Supervision: Recruit, train, and evaluate staff members to ensure they have the skills and knowledge required to excel in their roles.
  • Task Delegation: Assign tasks and responsibilities to team members, ensuring that they are completed in accordance with our company policies and procedures.
  • Visitor Management: Greet visitors and direct them to the appropriate personnel, ensuring a positive and professional experience.
  • Office Operations: Manage day-to-day office duties, including data entry, reporting, and maintaining a secure and organized work environment.
  • Information Support: Provide accurate and timely information to employees, vendors, clients, and lenders, ensuring seamless communication and collaboration.
  • Interdepartmental Collaboration: Facilitate communication and interactions between internal teams and external parties, promoting a culture of teamwork and cooperation.
  • Office Maintenance: Ensure the office is well-maintained, organized, and secure, reflecting positively on our company's image.
  • Special Projects: Assist with special projects, such as process improvements and budget development, to drive business growth and efficiency.
  • Policy Development: Develop and implement new policies and processes to enhance our operations and improve our services.
Requirements
  • Education: High school diploma or equivalent.
  • Experience: At least 3 years' experience in the administrative support field.
  • Administrative Skills: Meticulous approach to administrative tasks, with a focus on accuracy and attention to detail.
  • Communication Skills: Exceptional interpersonal, written, and verbal communication skills, with the ability to adapt to different communication styles.
  • Technical Skills: Proficiency with office technology and equipment, including fax machines, printers, copiers, scanners, and computers.
  • Problem-Solving Skills: Creativity and strong problem-solving skills, with the ability to think critically and outside the box.
  • Presentation Skills: Solid presentation skills, with the ability to effectively communicate ideas and information to various audiences.
  • Task Management Skills: Strong task and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Math Skills: Basic math abilities and an understanding of basic financial concepts.
  • Professionalism: Professional appearance and courteous manner, reflecting positively on our company's image.