Executive Assistant

2 days ago


Charlottesville, Virginia, United States Clinical Enrollment Full time
Executive/Personal Assistant

We are seeking a highly organized and detail-oriented Executive/Personal Assistant to provide administrative support to our team at Clinical Enrollment.

Key Responsibilities:

Executive Assistant:
  • Manage and maintain the principal's calendars, scheduling appointments and meetings.
  • Prioritize and synthesize information for efficient workflow.
  • Take meeting notes and create thoughtful follow-up messages.
  • Plan events such as business luncheons, company celebrations, and client dinners.
  • Handle research and document requests for the principal.
  • Handle confidential and sensitive information with discretion.
Office Management:
  • Maintain supply inventory for all needed office supplies.
  • Act as the public face of the company: greet guests and clients, direct them to the correct person or office, direct calls, take messages, and share general company information as needed.
  • Receive incoming mail and handle all outgoing shipping/mailings.
  • Maintain office space, including purchasing office furniture and maintaining office equipment.
  • Be the office expert on conference room equipment/TV and use.
  • Liaison with building management regarding maintenance.
  • Manage vendor relations for the office.
Personal Assistant:
  • Manage projects and maintenance across all properties.
  • Coordinate and plan travel/social events with family.
  • Assist in the transportation of the principal.
  • Schedule appointments and make reservations as needed.
  • Assist in event planning and organization.

Requirements:

  • Bachelor's degree in Business Administration or 2+ years of experience in an administrative support role.
  • Strong organizational and time-management skills.
  • Excellent communications (written and verbal) skills with the ability to communicate with a variety of stakeholders.
  • Proficiency in Microsoft Office Suite.
  • Exercise flexibility and adaptability in an ad hoc environment.
  • Ability to work independently and manage multiple priorities in a fast-paced environment.
  • Attention to detail and accuracy.
  • Valid driver's license and working vehicle necessary.
  • This is a full-time salaried, exempt position, mainly in-office with some transportation and errands as needed.
  • Monday – Friday 8:00 AM – 5:00 PM. This position requires the employee to be available to work outside of standard business hours, to include evenings, weekends, and holidays as needed.
  • Benefits: Health Insurance Available.


  • Charlottesville, Virginia, United States Commonwealth of Virginia Full time

    {"title": "Executive Assistant", "description": "Job SummaryWe are seeking an experienced Executive Assistant to provide high-level administrative support to our Department Chair. The successful candidate will have a strong background in executive-level support, excellent communication skills, and the ability to work in a fast-paced environment.Key...

  • Executive Assistant

    3 weeks ago


    Charlottesville, Virginia, United States Clinical Enrollment Full time

    Executive/Personal AssistantWe are seeking a highly organized and detail-oriented Executive/Personal Assistant to provide administrative support to our team at Clinical Enrollment.Key Responsibilities:Executive Assistant:Manage calendars, schedule appointments, and coordinate meetings.Handle inbox management, prioritize tasks, and communicate effectively...

  • Executive Assistant

    3 weeks ago


    Charlottesville, Virginia, United States Clinical Enrollment Full time

    Executive/Personal AssistantWe are seeking a highly organized and detail-oriented Executive/Personal Assistant to provide administrative support to our team at Clinical Enrollment.Key Responsibilities:Executive Assistant:Manage calendars, schedule appointments, and coordinate meetings.Handle inbox management, prioritize tasks, and communicate effectively...


  • Charlottesville, Virginia, United States Commonwealth of Virginia Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Assistant to support the Department of Mechanical and Aerospace Engineering. The successful candidate will provide advanced secretarial and administrative support to senior executives, performing a wide range of duties that require discretion, confidentiality, and a high level of...


  • Charlottesville, Virginia, United States Pinnacle Construction Full time

    Job Title: Executive AssistantAt Pinnacle Construction and Development Corporation, we are seeking an experienced Executive Administrative Assistant to join our team in Charlottesville, VA. This is a full-time position that requires in-office presence Monday through Friday.Job Summary:The Executive Assistant will assist with all aspects of the development...


  • Charlottesville, Virginia, United States Commonwealth of Virginia Full time

    Job SummaryWe are seeking an experienced Executive Assistant to provide high-level administrative support to our senior executive team. The successful candidate will possess excellent communication and organizational skills, with the ability to work independently and as part of a team.Key ResponsibilitiesProvide administrative support to senior executives,...

  • Executive Assistant

    2 weeks ago


    Charlottesville, Virginia, United States The Hire Standard Full time

    Job Title: Executive Personal AssistantJoin The Hire Standard in Charlottesville, Virginia, as we seek a highly organized and dedicated Director of Personal Operations to support our dynamic UHNW CEO. This on-site role offers a competitive salary range of $130,000 to $160,000 per year, plus a discretionary bonus of +20% based on performance.Key...


  • Charlottesville, Virginia, United States Commonwealth of Virginia Full time

    Job SummaryWe are seeking an experienced Executive Assistant to provide high-level administrative support to our senior executive team. The successful candidate will possess excellent communication and organizational skills, with the ability to work independently and as part of a team.Key ResponsibilitiesProvide administrative support to senior executives,...


  • Charlottesville, Virginia, United States The Hire Standard Full time

    Job Title: Executive Personal AssistantAre you a highly organized and dedicated professional looking for a challenging role in a fast-paced environment? We are seeking a skilled Executive Personal Assistant to support our dynamic CEO in Charlottesville, Virginia.Job Summary:The successful candidate will be responsible for managing the CEO's personal affairs,...


  • Charlottesville, Virginia, United States Kimpton Hotel Full time

    About UsWe're a boutique hotel that believes in creating a culture that reflects the diversity of our guests. We're committed to fostering a work environment that's inclusive, empowering, and exceptional.Job SummaryWe're seeking a highly skilled Sous Chef to join our culinary team. As a key member of our kitchen team, you'll work closely with our Executive...


  • Charlottesville, Virginia, United States Commonwealth of Virginia Full time

    Job Title: Executive Assistant and Chief DEAI LiaisonThe Fralin Museum of Art at the University of Virginia seeks a highly skilled and detail-oriented Executive Assistant and Chief DEAI Liaison to provide administrative support to the Executive Director and work collaboratively with senior leadership.Responsibilities:Manage the Executive Director's schedule,...


  • Charlottesville, Virginia, United States Thompson Hospitality Full time

    Sous Chef Job DescriptionThompson Hospitality is seeking a highly skilled Sous Chef to join our team. As a Sous Chef, you will provide leadership and guidance to our culinary team, ensuring the consistent execution of quality standards, operating systems, and cultural icons.Key Responsibilities:Lead and develop a high-performing culinary team to deliver...


  • Charlottesville, Virginia, United States Commonwealth of Virginia Full time

    Job SummaryThe Fralin Museum of Art at the University of Virginia seeks a highly skilled and detail-oriented Executive Assistant and Chief DEAI Liaison to provide administrative support to the Executive Director and collaborate with senior leadership. The successful candidate will be responsible for liaising with the museum's DEAI working group and...


  • Charlottesville, Virginia, United States Commonwealth of Virginia Full time

    Job Title: Executive Assistant to the Senior Associate Dean for ResearchJob Summary:The University of Virginia is seeking an experienced Executive Assistant to provide high-level administrative support to the Senior Associate Dean for Research. The successful candidate will be responsible for managing the Senior Associate Dean's calendar, coordinating...


  • Charlottesville, Virginia, United States Commonwealth of Virginia Full time

    Job SummaryWe are seeking an experienced Executive Assistant to provide high-level administrative support to the Senior Associate Dean for Research at the University of Virginia School of Medicine. The successful candidate will be responsible for managing the Senior Associate Dean's calendar, coordinating meetings, and overseeing the coordination of group...


  • Charlottesville, Virginia, United States Commonwealth of Virginia Full time

    Job SummaryWe are seeking an experienced Executive Assistant to provide high-level administrative support to the Senior Associate Dean for Research at the University of Virginia School of Medicine. The successful candidate will be responsible for managing the Senior Associate Dean's calendar, coordinating meetings, and overseeing the coordination of group...


  • Charlottesville, Virginia, United States Valainfo Full time

    Job OpportunityWe are seeking a seasoned leader to join our team as an Executive Director/Assisted Living Administrator. This role requires a strong background in assisted living and memory care, with a proven track record of effective leadership.Key ResponsibilitiesLead a well-established community with a strong leadership teamDevelop and implement...


  • Charlottesville, Virginia, United States Commonwealth of Virginia Full time

    About the RoleWe are seeking a highly skilled and detail-oriented Executive Assistant and Chief DEAI Liaison to support the Executive Director and work collaboratively among senior leadership at the Fralin Museum of Art at the University of Virginia.Key ResponsibilitiesAct as a point of contact between the Director and others by managing the Director's...

  • Executive Director

    3 weeks ago


    Charlottesville, Virginia, United States The Haven Full time

    About The HavenThe Haven is a multi-resource organization that provides a low-barrier day shelter and connections to local housing assistance opportunities in Charlottesville, VA.Job SummaryWe are seeking a dynamic and compassionate Executive Director to champion our mission and values, and provide strategic leadership for our core priority areas.Key...

  • Executive Director

    3 weeks ago


    Charlottesville, Virginia, United States International Rescue Committee Full time

    Job Title: Executive DirectorInternational Rescue Committee (IRC) is seeking an experienced Executive Director to lead our Virginia office. As a key member of our senior leadership team, you will be responsible for advancing our work in the region and ensuring the successful implementation of our programs.Key Responsibilities:Leadership and Management:...