Executive Personal Assistant

3 weeks ago


Charlottesville, Virginia, United States The Hire Standard Full time
Job Title: Executive Personal Assistant

Are you a highly organized and dedicated professional looking for a challenging role in a fast-paced environment? We are seeking a skilled Executive Personal Assistant to support our dynamic CEO in Charlottesville, Virginia.

Job Summary:

The successful candidate will be responsible for managing the CEO's personal affairs, ensuring their life runs seamlessly and efficiently. This includes coordinating household operations, managing a fleet of vehicles, arranging complex travel itineraries, and maintaining detailed inventory of luxury personal items.

Key Responsibilities:
  • Streamline Household Operations: Coordinate with property managers and household staff to ensure the smooth running of the executive's primary residence and recreational properties.
  • Local Support: Provide on-the-ground support in Charlottesville, ensuring high standards of service from personnel and vendors.
  • Vehicle Management: Oversee the maintenance and cleaning of a fleet of vehicles.
  • Travel Coordination: Arrange and manage intricate personal travel itineraries, including occasional travel to San Francisco.
  • Inventory Oversight: Maintain detailed inventory of luxury personal items, with meticulous attention to detail.
  • Adaptability: Keep up with rapid changes and thrive in a fast-paced, high-stakes environment.
  • Schedule Optimization: Manage the executive's daily schedule to align with their needs and goals.
  • Technology Utilization: Implement a management system for personal belongings, leveraging technology to enhance efficiency.
  • External Relationships: Foster and maintain thoughtful relationships with external partners to represent the executive and organization effectively.
  • Operational Excellence: Handle fast-paced tactical changes with ease and ensure consistent follow-through on tasks.
Requirements:
  • Experienced Professional: 5+ years as a Personal Assistant supporting a CEO.
  • Humble & Action-Oriented: No task is too small; you have a bias for action and consistent follow-through.
  • Highly Organized: Capable of managing multiple tasks and moving pieces.
  • High EQ: Skilled in understanding and managing emotions effectively.
  • Discreet: Able to handle sensitive information with utmost confidentiality.
  • Strategic Thinker: Effective at prioritizing tasks and making informed decisions.
  • Collaborative: Works well with others and builds strong relationships.
  • Tech Savvy: Utilizes technology to boost efficiency.
  • Calm Under Pressure: Maintains composure in high-stress situations.
  • Self-Directed: Takes ownership and works independently.
  • Clear Communicator: Sets clear expectations and draws boundaries effectively.
Perks and Benefits:

This role offers a competitive base salary of $130-160K per year, plus a discretionary bonus of +20% based on performance. Enjoy a comprehensive benefits package that includes health insurance, life insurance, disability coverage, paid time off, 401K, and additional perks.


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