Procurement Specialist

2 weeks ago

San Leandro, California, United States ACCO Engineered Systems Full time

Job Summary:

The Procurement Specialist position at ACCO Engineered Systems provides a turnkey procurement solution to the Project Manager (PM) for all Procurement related activities. This role is responsible for the procurement needs of the assigned groups of Project Managers. The Procurement Specialist is part of the Purchasing Department and will report to their respective Purchasing Managers, but the daily direction will come from the Project Managers included in their group.

Key Responsibilities:

  • Acquire supplier bids in support of projects being bid using Bidtracer and working with the Bid Desk Coordinator.
  • Negotiate and procure equipment, goods, and services in support of projects working with the Project Manager.
  • Issue subcontract agreements and ensure that agreements are in place prior to work beginning on the project site.
  • Request and compile equipment and subcontract submittals.
  • Work with PMs and Suppliers to maintain an expediting log to track equipment lead times to ensure equipment is released in time for project requirements.
  • Follow up throughout equipment production to ensure that equipment is delivered as promised by the Supplier.
  • Negotiate and settle Back charges as applicable to ensure fair costs are charged to the supplier as well as proper reimbursement to ACCO.
  • Maintain knowledge of market conditions as they pertain to pricing, service, and known product issues.
  • Work with other Buyers to update and maintain unit cost pricing database.
  • Identify areas of potential cost reduction and analyze the impact of pricing changes for goods and services.
  • Track costs in unit measurement and evaluate market trends.
  • Develop and maintain vendor relationships.

Requirements:

  • Proficient-plus level user of MS Excel and MS Word.
  • Strong verbal communication and listening skills, both over the phone and in person.
  • Able to work effectively and professionally in a team environment.
  • Strong business writing skills, including the use of proper grammar and terminology.
  • While previous purchasing position experience is preferred, it is not required.
  • Knowledge of the industry is preferred but not required.
  • Able to demonstrate high customer service skills.
  • Able to organize large amounts of information.
  • Must be goal-oriented and meet deadlines.

ACCO Competencies:

  • Proactivity/Initiative: Recognizes what needs to be done and accomplishes it in a manner appropriate for one's level/position and with minimal supervision.
  • Perseverance: Shows the wherewithal to fight for difficult goals despite challenges and to bounce back from adversity.
  • Insight: The ability to gather and make sense of information that suggests new possibilities.
  • Engagement: Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people.
  • Teamwork: The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner.
  • Big Picture: Understands and contributes to organizations' short- and long-term business strategy. On a personal level has independently developed a vision for short- and long-term career success.
  • Motivation/Dedication: Commits to excellence in pursuing unselfish goals. Initiating action with collective goals takes responsibility and shows personal humility.
  • Technical Curiosity/Willingsness to Learn: Interest in seeking out new experiences, knowledge, and candid feedback; demonstrating openness to learning and change.
  • Problem-Solver: Ability to identify, analyze, and solve a problem in support of personal, group, department, or organizational objectives.

Physical Requirements:

  • The employee may regularly lift and/or move up to 10 pounds, and occasionally lift and/or move up to 30 pounds.
  • Specific vision abilities required by this job include Close vision and Distance vision.
  • While performing the duties of this Job, the employee is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms and talk or hear.
  • The employee is occasionally required to walk and sit; climb or balance and stoop, kneel, crouch, or crawl (for purposes of assisting with project job walks and site inspections).
  • The employee is occasionally required to reach above shoulder height to access storage cabinets and shelves.

Hours:

This is an exempt position. Workdays are scheduled from Monday through Friday. Typically, work hours begin and end between 7:00 am and 5:00 pm as scheduled with the position's supervisor. Occasional overtime may be necessary per business needs.

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