Administrative Assistant Director

4 days ago


Orange, California, United States Orange County Transportation Authority Full time
Job Overview

The Orange County Transportation Authority (OCTA) is a dynamic and innovative transportation planning commission and public transit operator. We're passionate about creating a balanced, equitable, and sustainable transportation system that reflects the diverse travel needs of our 3.2 million residents.

About the Role
This non-exempt position supports an executive director of a large multi-functional division, performing a wide range of complex and responsible administrative duties. The successful candidate will have excellent technical skills, product knowledge, and professional expertise, as well as the ability to work in a collaborative manner with others, resolve unproductive conflict, and communicate powerfully and prolifically.

Key Responsibilities
* Provides administrative support to the executive director, relieving them of administrative details including confidential items
* Manages the processing and quality control of reports to the Board of Directors prepared by or under the direction of the executive director
* Prepares, obtains, or maintains documents, correspondence, agendas, audits, surveys, background materials, and meetings summaries
* Provides liaison support between the executive director and various stakeholders, including members of the Board of Directors, management staff, and the general public
* Composes correspondence, memos, and letters for own and top executive's signature
* Maintains the executive's calendar and OCTA Executive Calendar of Events
* Coordinates general office activities and administrative support projects

Requirements
* Any combination of education and experience equivalent to a high school diploma with a minimum of eight years secretarial experience, or an associate's degree with a minimum of six years secretarial experience, or a bachelor's degree with a minimum of four years secretarial experience
* Must have experience reporting to management level staff

Benefits
OCTA offers an attractive compensation and benefits package, including medical, dental, and vision health insurance programs, flex time, paid sick leave, paid vacation and holidays, short-term and long-term disability, life insurance, flexible spending accounts, retirement, deferred compensation plan, educational reimbursement, excellent in-house training programs, free transportation passes for the employee and dependents, wellness and ergonomic programs, and much more.

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