Administrative Support Specialist

4 weeks ago


Miami, Florida, United States The University of Miami Full time
Job Summary

We are seeking a highly skilled and organized Senior Administrative Assistant to join our team at the University of Miami. This is a full-time position that will provide administrative support to the Department of Dermatology.

Key Responsibilities
  • Provide administrative support to the department, including clerical tasks, data collection and analysis, and report preparation.
  • Support department leadership with daily tasks, including scheduling meetings, taking minutes, and responding to inquiries.
  • Collect, review, and analyze complex data to prepare reports, charts, and other presentation materials.
  • Respond to non-routine inquiries from external and internal sources, providing correspondence and messaging on behalf of department leadership.
  • Plan and coordinate educational programs, ensuring staff continuing education in areas of responsibility.
  • Assist with departmental special projects and fundraising events.
  • Process daily deposits, including reimbursements and revenue received at the department level.
  • Initiate and process payroll accounting adjustments, journals, and reconciliations of pharma accounts.
Requirements
  • High school diploma or equivalent.
  • Minimum 3 years of relevant experience.
  • General knowledge of office procedures and operations.
  • Ability to accurately prepare and maintain records, files, reports, and correspondence.
  • Ability to communicate effectively in both oral and written form.
  • Ability to maintain effective interpersonal relationships.
  • Ability to process and handle confidential information with discretion.
  • Proficiency in computer software, including Microsoft Office.
What We Offer

The University of Miami offers competitive salaries and a comprehensive benefits package, including medical, dental, tuition remission, and more.

We are an equal opportunity employer and welcome applications from diverse candidates. Please note that patient safety is a top priority, and all employees who provide ongoing services to patients must have an annual influenza vaccination.



  • Miami, Florida, United States ADVANCED INSTRUMENTATIONS INC Full time

    Job DescriptionWe are seeking a highly organized and proactive Administrative Support Specialist to join our team at ADVANCED INSTRUMENTATIONS INC. As an Administrative Support Specialist, you will provide clerical support to our staff, including making copies, organizing files, and data entry. You will also be responsible for inputting information into our...


  • Miami, Florida, United States Hirefinder Full time

    Job SummaryWe are seeking a highly motivated and organized Administrative Support Specialist to join our team at HireFinder. As an Administrative Support Specialist, you will play a crucial role in supporting our client insurance sales team by providing exceptional administrative support, maintaining accurate records, and ensuring seamless operations.Key...


  • Miami, Florida, United States City of Miami Beach, FL Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Support Specialist to join our team at the City of Miami Beach, FL. As an Administrative Support Specialist, you will provide responsible administrative support to the department and/or specific staff person to whom assigned.Key ResponsibilitiesPerform a variety of responsible general...


  • Miami, Florida, United States Business Support Services of Salem Full time

    Business Support Services of SalemWe are seeking a highly skilled Court Reporter to join our team. As a Court Reporter, you will be responsible for providing accurate and timely transcripts of administrative hearings.Key Responsibilities:Set up and operate recording equipment to ensure high-quality audio and video recordings.Produce complete and accurate...


  • Miami, Florida, United States NorthStar Memorial Group Full time

    Administrative Support Role at NorthStar Memorial GroupWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at NorthStar Memorial Group. As a key member of our administrative team, you will play a crucial role in ensuring seamless operations throughout every stage of the client family life...


  • Miami, Florida, United States Trump Miami Resort Management LLC Full time

    Job DescriptionJob Summary:We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Trump National Doral Miami. The successful candidate will provide administrative support to our management team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the...


  • Miami, Florida, United States kay search group Full time

    Job OverviewWe are seeking a highly skilled and experienced Administrative Support Specialist to join our team as an Executive Assistant to the Senior Director. This is a unique opportunity to work in a globally recognized law firm and contribute to the success of our organization.Key Responsibilities:Manage the Senior Director's calendar and coordinate...


  • Miami, Florida, United States Business Support Services of Salem Full time

    About the RoleBusiness Support Services of Salem is seeking a highly skilled Court Reporter to provide verbatim reporting services for Social Security hearings. As a key member of our team, you will be responsible for ensuring the accuracy and completeness of transcripts and recordings.Key ResponsibilitiesEquipment Setup and Maintenance: Ensure that...


  • Miami, Florida, United States Elwyn Full time

    Job SummaryElwyn is seeking a highly organized and detail-oriented Administrative Assistant to provide administrative and staff support services. The successful candidate will be responsible for performing office work directly related to property management and general business operations.Key ResponsibilitiesProvide administrative support to the management...


  • Miami, Florida, United States KEW Legal Full time

    Administrative Professional Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Professional to join our team at KEW Legal. As an Administrative Professional, you will play a critical role in providing exceptional support to our staff and clients.Key Responsibilities:Administrative Support: Provide administrative assistance to...


  • Miami, Florida, United States City of Miami Beach Florida Full time

    Job SummaryThis is a responsible administrative support role performed relative to the needs of the department and/or the person to whom assigned. The ideal candidate will provide a variety of general administrative support duties, ensuring seamless operations and exceptional service to the City of Miami Beach Florida community.Key ResponsibilitiesPerform a...


  • Miami, Florida, United States Family Central Full time

    Administrative Assistant Job Description **Job Summary:** We are seeking a highly skilled and detail-oriented Administrative Assistant to join our team at Family Central. As a key member of our staff, you will provide administrative support to our child care center, ensuring the smooth operation of our daily activities. **Responsibilities:** * Provide...


  • Miami, Florida, United States AppleOne Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team at AppleOne. As an Administrative Assistant, you will play a vital role in supporting the daily operations of our clients in the Miami area.Key ResponsibilitiesProvide administrative support to the team, including answering phone calls, responding to emails, and directing...


  • Miami, Florida, United States City of Miami Beach Florida Full time

    Job SummaryThis is a responsible administrative support role performed relative to the needs of the department and/or the person to whom assigned. The ideal candidate will possess a Bachelor's degree in Public/Business Administration or a related field and have a minimum of one year of experience in a similar role.Key ResponsibilitiesProvide administrative...


  • Miami, Florida, United States ERIC P STEIN P A Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at ERIC P STEIN P A. As a key member of our administrative staff, you will be responsible for providing exceptional support to our team and ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to our team,...


  • Miami, Florida, United States AppleOne Full time

    Job SummaryThe Administrative Assistant will provide comprehensive administrative support to ensure the efficient operation of the office. This role involves managing schedules, coordinating meetings, handling correspondence, and performing a variety of administrative tasks to support the team and contribute to the organization's success.Key...


  • Miami, Florida, United States ADVANCED INSTRUMENTATIONS INC Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and proactive Administrative Assistant to support our staff at ADVANCED INSTRUMENTATIONS INC. The ideal candidate will possess excellent clerical skills, including data entry, filing, and record-keeping.Key Responsibilities:Provide administrative support to office staff and...


  • Miami, Florida, United States City of Miami Beach Florida Full time

    Job SummaryThis is a responsible administrative support role performed relative to the needs of the department and/or the person to whom assigned. The successful candidate will provide a variety of general administrative support duties, including office operations, record-keeping, and communication.Key ResponsibilitiesPerform a range of administrative tasks...


  • Miami, Florida, United States AMI Distributors Inc Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at AMI Distributors Inc. The successful candidate will provide exceptional customer service, maintain accurate records, and perform various administrative tasks.Key ResponsibilitiesAssist with customer inquiries and resolve issues in a timely and...


  • Miami, Florida, United States KEW Legal Full time

    Administrative Professional Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Professional to join our team at KEW Legal. As an Administrative Professional, you will play a critical role in providing exceptional support to our staff and clients.Key Responsibilities:Administrative Support: Provide administrative assistance to...