Business Operations Coordinator

2 weeks ago

DeSoto, Texas, United States Butler Recruitment Group Full time

Overview:

The Administrative Support Specialist plays a pivotal role within Butler Recruitment Group, contributing to various operational functions across the organization, including finance, procurement, sales, and client relations. This position encompasses key responsibilities that are vital to the smooth running of our business operations. The ideal candidate will have the opportunity to innovate processes, engage with advanced IT systems, and take initiative across multiple domains.

Key Responsibilities:

  • Provide comprehensive administrative assistance to the Chief Financial Officer, including accounts payable, accounts receivable, invoice reconciliation, inventory oversight, cost analysis, and financial reporting.
  • Support procurement activities by managing ingredient and packaging inventory, coordinating delivery schedules, and assisting with request for proposal processes.
  • Facilitate sales operations through effective order management, fulfillment processes, and e-commerce transactions.
  • Resolve issues and provide solutions for both internal and external stakeholders.
  • Maintain communication with suppliers, customers, and warehouse partners to ensure seamless operations.
  • Oversee the adherence to receiving and inventory management protocols, ensuring compliance with all safety and financial regulations.
  • Gather, monitor, and input operational and financial data for reporting purposes.
  • Generate and update routine internal reports, ensuring data accuracy and reliability.
  • Perform various clerical and administrative tasks, including drafting correspondence, scheduling meetings, and organizing both physical and digital files.
  • Engage in special projects and initiatives, offering support to other departments as required.

Personal Attributes & Professional Qualities:

  • Demonstrates a strong work ethic characterized by responsibility, reliability, and integrity.
  • Quick learner with a proactive approach to new challenges.
  • Self-motivated individual with a passion for continuous improvement and adaptability.
  • Enjoys both strategic planning and hands-on execution of tasks and projects.
  • A collaborative team player with a resourceful mindset and a positive attitude towards problem-solving.
  • Exhibits exceptional attention to detail.
  • Comfortable working in a streamlined organizational structure.
  • Willing to question assumptions constructively and productively.

Qualifications:

  • Bachelor's degree or equivalent professional experience.
  • 3-5 years of relevant experience in a manufacturing or operational environment.
  • Strong analytical skills, including problem-solving and data interpretation.
  • Experience in the food production sector is highly desirable.
  • Proficient in Microsoft Office Suite, particularly advanced Excel skills, and familiar with ERP systems and retailer portals. Knowledge of QuickBooks is a plus.
  • Detail-oriented with the ability to manage multiple projects effectively while prioritizing tasks.
  • Excellent communication skills, with a focus on customer service.
  • Ability to quickly assimilate new information.
  • Strong organizational and multitasking capabilities.
  • May occasionally require lifting up to 45 lbs.
  • Flexibility to meet varying workloads and deadlines throughout the year.

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