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Disbursements Accounting Manager

2 months ago

Kutztown, Pennsylvania, United States InsideHigherEd Full time
Job Summary

Kutztown University is seeking a highly skilled Disbursements Accounting Manager to oversee payment activities across the Accounts Payable, Procurement, and Accounting Offices. This role involves supervising two Fiscal Technicians and student workers, ensuring all disbursement processes comply with university, PASSHE, state, and federal policies.

Key Responsibilities:
  • Manage all payment processing functions for the university.
  • Review and approve all payments, ensuring compliance with policies, procedures, and internal controls.
  • Serve as a key resource to the campus community for all disbursement-related inquiries.
  • Oversee the university's purchasing card (pcard) audit process.
  • Manage and ensure accurate processing within the university's travel management system.
  • Prepare 1099 tax filings and manage unclaimed property submissions.
  • Perform monthly account reconciliations for complex financial aid and pass-through account activities.
  • Complete journal entries for expenses, including accruals at year-end.
  • Assist in the preparation of various financial reports.
  • Collaborate with procurement shared services to address outstanding purchase requests, contracts, and bids.
  • Lead special projects that relate to disbursement activities.
Minimum Qualifications:
  • Bachelor's Degree in accounting, finance, or related field.
  • Minimum 5 years of relevant experience in accounts payable, accounting, or a related financial management role.
  • Proven experience in performing account reconciliations and analyzing large data sets.
  • Demonstrated experience in adhering to and ensuring compliance with policies and internal controls.
  • Proficiency in MS Office products with an emphasis on Excel.
  • Experience utilizing an accounting system (SAP preferred).
  • Excellent verbal and written communication skills.
  • Detail oriented with excellent organizational skills.
Preferred Qualifications:
  • Supervisory experience with a demonstrated ability to lead and mentor a team.
  • Experience in preparing 1099 tax filings and managing unclaimed property submissions.
  • Prior experience in Higher Education.
  • Familiarity with Fund Accounting.
  • Experience working with diverse populations.

Supplemental Information:

Kutztown University is an AA/EOE/member of the PA State System of Higher Education and actively solicits applications from women and minority candidates. The University is very interested in hiring employees who have had extensive experience with diverse populations.

Kutztown University does not discriminate in employment or educational opportunities on the basis of sex, race, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity, or veteran status.