Administrative Assistant
1 week ago
We are seeking an experienced Administrative Assistant to provide high-level secretarial and administrative support to the VP Facilities and Construction and Plant Operations and Maintenance Manager.
The successful candidate will be responsible for performing a variety of administrative duties, including scheduling meetings, preparing reports, and maintaining confidential files.
Key Responsibilities:
- Safeguard and preserve patient confidentiality in accordance with HIPAA regulations
- Ensure a safe patient environment and adherence to safety practices
- Arrange meetings and conferences, and complete minutes as requested
- Participate in meetings to assist in the active management of projects
- Screen mail and react appropriately to communications
- Answer phones and direct service calls to the proper engineer or department
- Input work orders and run computer-generated work status reports
- Update and maintain preventive maintenance programs
- Transcribe memos, correspondence, and reports
- Prepare and process Special Material Requisitions and invoices
- Develop and manage tracking systems for check requests and purchase orders
- Maintain confidentiality on personnel files and proprietary information
- Schedule individual and departmental meetings
- Record and transcribe minutes from staff meetings
- Establish and maintain a filing system
- Assist in report preparation and distribute informational news/bulletins
- Process incoming and outgoing mail
- Manage departmental contracts and process
Requirements:
- High School graduate
- Five years of progressively responsible secretarial experience in a hospital/healthcare setting
- High level of proficiency in Microsoft Office programs
Working Hours:
Monday-Friday
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