Administrative Assistant

1 week ago


Whittier, California, United States vTech Solution Full time
Job Summary

We are seeking an experienced Administrative Assistant to provide high-level secretarial and administrative support to the VP Facilities and Construction and Plant Operations and Maintenance Manager.

The successful candidate will be responsible for performing a variety of administrative duties, including scheduling meetings, preparing reports, and maintaining confidential files.

Key Responsibilities:

  • Safeguard and preserve patient confidentiality in accordance with HIPAA regulations
  • Ensure a safe patient environment and adherence to safety practices
  • Arrange meetings and conferences, and complete minutes as requested
  • Participate in meetings to assist in the active management of projects
  • Screen mail and react appropriately to communications
  • Answer phones and direct service calls to the proper engineer or department
  • Input work orders and run computer-generated work status reports
  • Update and maintain preventive maintenance programs
  • Transcribe memos, correspondence, and reports
  • Prepare and process Special Material Requisitions and invoices
  • Develop and manage tracking systems for check requests and purchase orders
  • Maintain confidentiality on personnel files and proprietary information
  • Schedule individual and departmental meetings
  • Record and transcribe minutes from staff meetings
  • Establish and maintain a filing system
  • Assist in report preparation and distribute informational news/bulletins
  • Process incoming and outgoing mail
  • Manage departmental contracts and process

Requirements:

  • High School graduate
  • Five years of progressively responsible secretarial experience in a hospital/healthcare setting
  • High level of proficiency in Microsoft Office programs

Working Hours:

Monday-Friday



  • Whittier, California, United States vTech Solution Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Assistant to join our team at vTech Solution. The successful candidate will provide administrative support to the VP Facilities and Construction and POM Manager, ensuring the smooth operation of the department.Key ResponsibilitiesProvide confidential administrative support to the VP...


  • Whittier, California, United States Whittier City School District Full time

    Job Summary: We are seeking a highly organized and detail-oriented individual to join our team as an Education Clerk at Whittier City School District. As a key member of our support staff, you will be responsible for providing administrative assistance to our middle school students and staff.Key Responsibilities:Provide administrative support to teachers and...


  • Whittier, California, United States Whittier City School District Full time

    Job Summary: We are seeking a highly organized and detail-oriented individual to join our team as a Clerk I at Whittier City School District. The successful candidate will be responsible for providing administrative support to our middle school staff and students.Key Responsibilities:Provide clerical support to teachers and staffProcess and maintain student...


  • Whittier, California, United States Whittier City School District Full time

    Job Summary: We are seeking a highly organized and detail-oriented individual to join our team as a Clerk I at Whittier City School District. The successful candidate will be responsible for providing administrative support to our staff and students.Key Responsibilities:Provide clerical support to teachers and staffProcess and maintain accurate recordsAssist...


  • Whittier, California, United States Whittier City School District Full time

    Job Title: Clerk I Job Summary: We are seeking a highly organized and detail-oriented Clerk I to join our team at Whittier City School District. As a Clerk I, you will be responsible for providing administrative support to our school staff, maintaining accurate records, and performing various clerical tasks. If you have excellent communication skills, a...

  • HR Administrator

    1 week ago


    Whittier, California, United States H Mart Full time

    Job SummaryAs an HR Administrator at H Mart, you will play a vital role in supporting the HR department with various tasks and functions. Your primary responsibilities will include coordinating recruitment efforts, providing HR support to regional stores, and maintaining employee records within the HR database. You will also be responsible for supporting the...


  • Whittier, California, United States Rio Hondo Community College Full time

    Administrative Assistant I RoleAt Rio Hondo Community College, we are seeking a highly organized and detail-oriented Administrative Assistant I to join our team. As an Administrative Assistant I, you will provide administrative support to various departments, ensuring the smooth operation of our college. Your responsibilities will include managing calendars,...


  • Whittier, California, United States Rio Hondo Community College Full time

    Rio Hondo Community College Administrative Assistant OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Rio Hondo Community College. The successful candidate will provide administrative support to our faculty and staff, ensuring the smooth operation of our college.Key Responsibilities:Provide...


  • Whittier, California, United States MERCEDES DIAZ HOMES INC Full time

    Job SummaryWe are seeking a highly skilled and compassionate Administrative Assistant to join our C.A.R.E. crew. As a key member of our team, you will provide exceptional administrative support to internal team members and external callers, ensuring a high-quality customer experience.Key ResponsibilitiesProvide administrative support to internal team members...


  • Whittier, California, United States H Mart Full time

    Key Responsibilities:Facilitate recruitment initiatives by advertising job vacancies, evaluating applications, and organizing interviews.Deliver HR assistance to various locations, encompassing recruitment, onboarding, employee relations, and other administrative tasks.Support the onboarding process to guarantee a seamless and effective integration for new...

  • Library Assistant

    5 days ago


    Whittier, California, United States Los Nietos Elementary Full time

    Job Summary: We are seeking a highly organized and detail-oriented individual to join our team as a Library Clerk III at Los Nietos Elementary. The successful candidate will be responsible for maintaining a clean and organized library environment, assisting students and staff with research and other library-related tasks, and performing various...

  • HR Assistant

    3 weeks ago


    Whittier, California, United States APR Consulting Full time

    Job Title: HR AssistantAPR Consulting, Inc. is seeking a highly skilled HR Assistant to join their team. As an HR Assistant, you will be responsible for providing administrative support to the HR department, ensuring the smooth operation of daily tasks and projects.Key Responsibilities:Provide administrative support to the HR department, including data...


  • Whittier, California, United States Rio Hondo College Full time

    Job SummaryThis is a short-term position at Rio Hondo College. The Student Services Assistant will provide administrative support to the student services area, performing specialized project, administrative, and technical responsibilities.Key ResponsibilitiesProvide technical information and assistance to students, staff, and the public through various...

  • Medical Assistant

    3 weeks ago


    Whittier, California, United States All's Well Full time

    Job OpportunityWe are seeking a skilled Medical Assistant to join our dynamic healthcare team in Whittier, CA.Job SummaryThis is a fantastic opportunity for a Medical Assistant to work in a fast-paced healthcare environment, providing exceptional patient care and support to our medical team.ResponsibilitiesAssist healthcare providers with exams, procedures,...

  • Medical Assistant

    4 weeks ago


    Whittier, California, United States All's Well Full time

    Job OpportunityWe are seeking a skilled Medical Assistant to join our dynamic healthcare team in Whittier, CA.Job SummaryThis is a fantastic opportunity for a Medical Assistant to work in a fast-paced healthcare environment, providing exceptional patient care and support to our medical team.ResponsibilitiesAssist healthcare providers with exams, procedures,...

  • Medical Assistant

    4 weeks ago


    Whittier, California, United States All's Well Full time

    Job OpportunityWe are seeking a skilled Medical Assistant to join our dynamic healthcare team in Whittier, CA.Job SummaryThis is a fantastic opportunity for a Medical Assistant to work in a fast-paced healthcare environment, providing exceptional patient care and support to our medical team.ResponsibilitiesAssist healthcare providers with exams, procedures,...

  • Medical Assistant

    4 days ago


    Whittier, California, United States PIH Health Full time

    The Medical Assistant plays a vital role in the delivery of quality patient care at PIH Health. This position requires a high level of clinical and administrative skills, with a focus on providing exceptional patient experiences.Key Responsibilities:Assist healthcare professionals with various clinical tasks, including preparing patients for exams and...


  • Whittier, California, United States Rio Hondo College Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Student Services Assistant to join our team at Rio Hondo College. The successful candidate will provide exceptional support to students, staff, and faculty, ensuring a positive and inclusive experience for all.Key ResponsibilitiesProvide technical information and assistance to students, staff,...

  • Medical Assistant

    1 month ago


    Whittier, California, United States Ankle & Foot Care Center, Inc Full time

    Job SummaryWe are seeking a highly skilled and compassionate Medical Assistant to join our team at Ankle & Foot Care Center, Inc. As a Medical Assistant, you will play a vital role in providing exceptional patient care and supporting our podiatry practice.Key ResponsibilitiesOffice Operations: Manage daily office tasks, including scheduling, patient intake,...


  • Whittier, California, United States MERCEDES DIAZ HOMES INC Full time

    Job OverviewWe are seeking a highly skilled and compassionate Home Supervisor Assistant to join our team at Mercedes Diaz Homes Inc. This role is responsible for providing guidance, mentoring, and support to staff members in a residential setting, ensuring the health, safety, and successful achievement of individuals' personal goals.Key...