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Real Estate Administrative Coordinator

2 months ago

Lake Elmo, Minnesota, United States The Snyder Team Full time
Job Overview

We are seeking a motivated and detail-oriented real estate administrative coordinator to become an integral part of our dynamic team. In this role, you will be responsible for managing and organizing essential documentation for real estate transactions, ensuring compliance with deadlines, and communicating effectively with clients as needed. You will also collaborate with the team to create marketing materials and support local community events.

Compensation:

$75,000 annually (Base + Bonus)

Key Responsibilities:
  • Alert participants in transactions of impending deadlines.
  • Enhance our competitive edge in the real estate market by producing high-quality marketing collateral.
  • Assist in planning community engagement events to strengthen our local presence.
  • Respond promptly and attentively to client inquiries and needs.
  • Meet company goals and regularly compile reports to update the team on progress.
  • Support real estate agents in daily operations, including scheduling and organizing meetings.
  • Act as the primary liaison for clients, delivering exceptional service and addressing questions efficiently.
  • Oversee real estate transactions, ensuring all documentation is accurate and submitted punctually.
  • Conduct market analysis and prepare reports to aid agents in property listings and client presentations.
  • Maintain and update client databases, ensuring all information is accurate and current.
  • Create marketing materials, including property listings, flyers, and online promotions.
  • Assist in organizing and participating in open houses, property showings, and client meetings.
  • Handle administrative duties such as filing, data entry, and office organization.
  • Identify and implement strategies to enhance operational efficiency and client satisfaction.
  • Stay updated on industry trends, regulations, and best practices to ensure compliance and provide informed support.
Qualifications:
  • Strong written and verbal communication skills.
  • Real estate license is preferred.
  • Prior experience in the real estate sector is required.
  • Availability during evenings and weekends.
  • A high school diploma or GED is mandatory.
  • Familiarity with Google Suite (sheets, docs, calendar, etc.).
  • Experience with real estate CRM systems, preferably Follow-up Boss.
  • Proven experience in real estate or a related field.
  • Exceptional organizational skills and the ability to manage multiple tasks effectively.
  • Excellent interpersonal skills with a focus on customer service.
  • Self-motivated and capable of working independently with minimal supervision.
  • Detail-oriented with a solution-focused mindset.
  • Ability to maintain confidentiality and handle sensitive information with care.
  • Outgoing personality with a positive attitude and a passion for real estate.
About The Snyder Team

About Us

We are a leading real estate team in the Twin Cities and Western Wisconsin, boasting over 100 years of combined experience and having successfully completed over 4000 transactions, totaling over a billion dollars in closed business. Our team of 10 agents closed nearly 300 homes last year alone. We specialize in various areas, including residential listings, new construction, land, farms, and recreational properties. Utilizing advanced CRMs and automated follow-up techniques, we convert cold leads into warm prospects while our transaction coordinators and administrative staff manage the majority of the paperwork. Our mission is to support agents in achieving their production goals by providing hands-on coaching and a steady stream of quality leads to help them thrive in their careers.