Office Administrator
4 weeks ago
The Office Manager plays a vital role in supporting the Department's daily operations, providing administrative assistance to the Program Director or Department Head. This position requires strong organizational skills, attention to detail, and the ability to work effectively with diverse groups of people.
Key Responsibilities- Assist the Program Director, Department Head, or designated supervisor with day-to-day operations, including typing, filing, answering telephones, scheduling appointments, and ordering office supplies.
- Schedule and organize activities such as meetings, travel, conferences, and department activities for all members of the department.
- Prepare for meetings as required by the supervisor, including reserving conference rooms, notifying participants, and preparing necessary reports and materials.
- Establish, develop, maintain, and update filing systems, retrieving information from files as needed.
- Sort, distribute, and open mail for the Program Director or Department Head, drafting written responses by phone or email as needed, and responding to regularly occurring requests for information.
- Create general correspondences, memos, charts, tables, graphs, business plans, and other documents, proofreading copy for spelling, grammar, and layout, and making appropriate changes.
- Act as a liaison with other departments and outside agencies, including high-level staff such as CEOs, Chiefs, Senior Vice Presidents, and Vice Presidents.
- Handle confidential and non-routine information, explaining policies as needed.
- Work independently and within a team on special non-recurring and ongoing projects.
- Act as a project manager for special projects, planning and coordinating multiple presentations, preparing special reports, disseminating information, coordinating direct mailings, or creating brochures.
- Support the department in maintaining department finances, utilizing QuickBooks, including check requests, deposits, bank statement reconciliation, reimbursement forms, sending documented agency credit card expenses to Accounts Payable, and Petty Cash.
- Enter clinical forms for Program staff as directed.
- Supervise other administrative staff.
- Perform other duties as assigned.
- High School diploma or GED required; Bachelor's degree preferred.
- Must have knowledge of secretarial, office administrative procedures, and knowledge of use and operation of standard office equipment, at a level generally acquired through 5+ years related experience.
- Some analytical ability is required to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
- Ability to type 35-45 words per minute.
- Ability to use a computer, including familiarity with the Internet and email.
- Strong computer skills, including comprehensive knowledge of QuickBooks and Microsoft Office products, especially MS Word, Excel, and PowerPoint.
- Current and valid driver's license required; daily access to a personal car required.
- Competitive pay - Salary Range: $21.15/hour - $25.96/hour, commensurate with experience.
- Generous Paid Time Off Policy (Vacation, Sick, and Personal Days).
- 4 Medical Insurance Plans.
- Dental Insurance.
- Vision Insurance.
- 403(b) with 3% employer match.
- Cell phone reimbursement (up to $50/month).
- Public Service Loan Forgiveness.
Thresholds is a mission-driven agency with a deep commitment to diversity, equity, and inclusion. We foster an environment where all feel valued and respected, a place where every employee can be themselves, thrive, and support the agency's mission.
-
Dental Office Administrator
2 weeks ago
Chicago, Illinois, United States General Dental Office Full timeJob SummaryWe are seeking a highly organized and detail-oriented Dental Office Administrator to join our team at General Dental Office.As a key member of our front desk team, you will be responsible for managing office operations, administrative tasks, and business functions.Key responsibilities include:Managing office schedules and appointmentsHandling...
-
Office Administrator
3 weeks ago
Chicago, Illinois, United States Vivia Full timeJob Title: Office AdministratorVivia is seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will provide comprehensive administrative support to our community mental health center, ensuring smooth clinic operations and exceptional patient care.Key Responsibilities:Administrative Support:...
-
Office Administrator
1 month ago
Chicago, Illinois, United States Beacon Hill Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Beacon Hill. As the face of our growing Chicago office, you will be responsible for providing exceptional administrative support to our team and ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to our...
-
Office Administrator
2 weeks ago
Chicago, Illinois, United States Phoenix Global Corporation Full timeJob Title: Office AdministratorOverview of Position:We are seeking a highly organized and detail-oriented Office Administrator to provide administrative support to our team. The successful candidate will be responsible for managing daily office operations, maintaining accurate records, and ensuring seamless communication with our employees and customers.Key...
-
Office Administrator
2 weeks ago
Chicago, Illinois, United States Southern Illinois University Full timeJob SummaryWe are seeking a highly skilled and organized Office Administrator to join our team at Southern Illinois University. The successful candidate will be responsible for providing administrative support to a major academic or administrative unit, working under administrative direction and in support of the unit's goals.Key ResponsibilitiesInitiate and...
-
Office Administrator
2 weeks ago
Chicago, Illinois, United States Builden Partners Full timeJob Title: Office AdministratorWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Builden Partners. As a key member of our operations team, you will be responsible for managing financial operations, driving process improvement, and supporting resource planning and day-to-day administration.Key...
-
Office Administrator
1 month ago
Chicago, Illinois, United States The Thresholds Full timeJob SummaryWe are seeking a highly skilled and organized Office Manager to join our team at The Thresholds. As a key member of our administrative staff, you will provide critical support to our Program Director and Department Head, ensuring the smooth operation of our department.Key ResponsibilitiesProvide administrative support to the Program Director and...
-
Office Administrator
1 month ago
Chicago, Illinois, United States The Salvation Army in the Midwest Full timeJob Title: Office ManagerAt The Salvation Army in the Midwest, we are seeking a highly skilled and organized Office Manager to join our team. The successful candidate will be responsible for preparing vouchers, developing grant proposals, and providing administrative support to our Program Director.Key Responsibilities:Prepare vouchers and develop grant...
-
Office Administrator
5 days ago
Chicago, Illinois, United States Green Paws Chicago Full timeJob Title: Office AdministratorJob Summary:We are seeking a highly organized and detail-oriented Office Administrator to join our team at Green Paws Chicago. As an Office Administrator, you will be responsible for overseeing the day-to-day operations of our office, ensuring seamless communication with clients and field staff, and maintaining accurate...
-
Dental Office Manager
4 weeks ago
Chicago, Illinois, United States General Dental Office Full timeJob OpportunityWe are seeking a highly skilled and organized individual to join our team as a Front Desk Administrator at General Dental Office.The ideal candidate will have experience in a dental office setting and be proficient in managing administrative and business functions.Responsibilities will include:Managing office operations and ensuring a smooth...
-
Office Administrator
2 weeks ago
Chicago, Illinois, United States MG+M The Law Firm Full timeJob OverviewMG+M The Law Firm is seeking an experienced Office Manager to oversee the day-to-day administrative and HR operations for our Chicago office.The ideal candidate will have a strong background in team management, leadership, and communication, with a proven ability to develop and lead in a client service-focused environment.Key...
-
Office Administrator
4 weeks ago
Chicago, Illinois, United States Thresholds Full timeJob SummaryThe Office Manager plays a vital role in supporting the Department's daily operations, ensuring seamless communication and administrative tasks are completed efficiently. This position requires a highly organized and detail-oriented individual who can work effectively in a fast-paced environment.Key ResponsibilitiesProvide administrative support...
-
Office Administrator
3 weeks ago
Chicago, Illinois, United States Minitab Full timeJob SummaryMinitab is seeking a highly organized and detail-oriented Office Administrator to join our team in Chicago, IL. This role plays a vital part in maintaining a professional and welcoming environment, ensuring operational efficiency, and promoting a positive first impression for visitors.Key Responsibilities:Process high-priority executive expense...
-
Office Administrator
6 days ago
Chicago, Illinois, United States The Salvation Army Central Territory Full timeJob SummaryThe Salvation Army Central Territory is seeking a highly skilled and detail-oriented Office Manager to join our team. As a key member of our Child Care Program, the Office Manager will be responsible for overseeing fiscal operations, ensuring timely voucher submission, and managing administrative tasks.Key Responsibilities• Oversight of fiscal...
-
Office Administrator
2 weeks ago
Chicago, Illinois, United States Green Paws Chicago Full timeJob Title: Office AdministratorWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Green Paws Chicago. As a key member of our office team, you will be responsible for ensuring the smooth day-to-day operations of our business.Key Responsibilities:Respond to scheduling requests and coordinate appointments in our...
-
Office Administrator
4 weeks ago
Chicago, Illinois, United States Thresholds Full timeJob SummaryThe Office Manager plays a critical role in supporting the Department's daily operations, providing administrative assistance to the Program Director or Department Head. This position requires strong organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment.Key ResponsibilitiesAssist the Program...
-
Office Administrator
1 month ago
Chicago, Illinois, United States Jobot Full timeJob Title: Office ManagerJobot is seeking a highly skilled and experienced Office Manager to join our dynamic team. As the backbone of our operations, you will be responsible for ensuring the smooth running of our office on a day-to-day basis.Job Summary:We are looking for a detail-oriented individual with over 5 years of experience in office management...
-
Office Administrator
2 weeks ago
Chicago, Illinois, United States Auto Service 1 Full timeAbout the RoleWe are seeking a highly motivated and organized Office Clerk to join our team at Auto Service 1. As an essential part of our daily operations, you will be responsible for maintaining our essential documentation and ensuring that our administrative processes run smoothly.Key ResponsibilitiesPerform clerical tasks such as general recordkeeping...
-
Office Administrator
2 weeks ago
Chicago, Illinois, United States Beacon Hill Full timeBeacon Hill is seeking an experienced Office Administrator to oversee the day-to-day operations of our office. As the primary point of contact, you will be responsible for maintaining a smooth and efficient work environment.Key responsibilities include:Managing reception duties, including answering calls and welcoming visitorsConducting daily inspections to...
-
Helpdesk and System Administrator
1 month ago
Chicago, Illinois, United States Green Office Partner Full timeJob OpportunityGreen Office Partner is seeking a highly skilled Helpdesk / System Administrator to join our Service Organization. This role is ideal for an experienced Helpdesk Technician looking to expand their skill set into advanced System and Server Infrastructure Management and Administrative duties.We specialize in developing document workflow...