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Administrative Coordinator

2 months ago

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Job Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Alta IT Services. As an Administrative Assistant, you will provide critical support to our department executive and staff, ensuring seamless day-to-day operations.

Key Responsibilities:

  • Scheduling and Coordination: Schedule meetings, appointments, and travel arrangements for department executives and staff.
  • Logistical Support: Provide data entry and record-keeping support for various engineering activities, including travel, recruiting, purchasing, and office supplies.
  • Software Development Support: Assist in software development processes, including document approval and control, license purchases, and tracking functions.
  • Administrative Support: Back up other Administrative Assistants within Engineering as needed and maintain the security, integrity, and confidentiality of information.
  • Travel and Expense Management: Arrange staff travel and submit expense reports, ensuring timely and accurate reimbursement.
  • Departmental Support: Track department expenses, reconcile purchasing card statements, and organize group events and meetings.
  • Time Reporting: Follow up on time reporting to ensure completion by team members.

Requirements:

  • Experience: 2 or more years of experience in a related role.
  • Technical Skills: Proficiency in MS Office Suite and Outlook/Teams.

Preferred Qualifications:

  • Communication Skills: Good oral and written communication skills.
  • Interpersonal Skills: Good interpersonal and team skills.
  • Problem-Solving Skills: Ability to multi-task and follow up on tasks.