Academic Program Coordinator

4 days ago

Germantown, Maryland, United States Johns Hopkins University Full time

{"Job Title": "Academic Program Coordinator", "Job Summary": "We are seeking an experienced Academic Program Coordinator to provide coordination, administrative, and logistical support to Osher members and staff at various locations in and around Montgomery County, Maryland. This role will require travel to multiple locations.

Responsibilities:

* Provide coverage at offsite locations up to two days per week.
* Organize and provide in-class course support to faculty using classroom technology, Internet resources, and standard AV materials.
* Coordinate online support for faculty using Zoom technology, including organization of faculty accounts with IT, hosting classes, creating links, and distributing them to registered members.
* Unsupervised proficient manipulation of Aceware program database for course and faculty information entry, membership code updates, processing member and prospective registrations, report generation, event, and enrollment tracking.
* Assemble, manipulate, and/or format emails, data, reports, documents, and other types of communication.
* Prepare and make deposits.
* Compile in instructor payroll lists each semester, run contracts, and coordinate payments with faculty and shared services.
* Pay routine invoices in SAP.
* Independently create, edit, and disseminate faculty course and program materials, including the catalog, journal, and newsletter, distributing them to the editor, designer, and printer.
* Monitor the Osher Inbox and respond to prospective member inquiries via telephone and email.
* Prepare and mail prospective member packets.
* Create semester Reading List and Information Guide.
* Prepare classrooms for courses, including distributing box materials and coordinating audio-visual needs.
* Maintain and order an inventory of office supplies using a PCard.
* Proofread and edit program materials and newsletters.
* Coordinate, plan, and attend special events and trips.
* Coordinate office services, such as purchasing, records control, payment allocation, and other administrative activities.
* Manage marketing support and research using social media sites.
* Monitor online fax system.

Requirements:

* High School Diploma or graduation equivalent.
* Three years administrative/academic related experience.
* Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications:

* Two-year degree is preferred.
* Prefer experience in an academic working environment.
* Experience using Aceware Database, JHU SAP, and preferred.
* Experience working with senior citizens and lifelong learning programming preferred.

Special Knowledge, Skills, & Abilities:

* Excellent communication and interpersonal skills and ability to work collaboratively and effectively with diverse constituents.
* Must be detail-oriented.
* Intermediate MS Office Suite skills.
* Ability to use and troubleshoot various types of AV equipment.
* Competency in using various software applications, such as spreadsheets, relational databases, statistical packages, graphics packages, and electronic calendaring.
* Excellent organization, planning, and time management skills.
* Ability to analyze and solve problems quickly, creatively, and sometimes during unpredictable circumstances.
* Demonstrated professionalism and patience regarding the needs of adult learners, especially older adults.
* Ability to work independently with limited direct supervision and as part of a team.

Physical Requirements for the job:

Requires the ability to lift and carry weights up to 30 pounds.

Classified Title:

Academic Program Coordinator

Role/Level/Range:

ATO 37.5/02/OE

Starting Salary Range:

$33.90 HRLY (Commensurate with experience)

Employee group:

Full Time

Schedule:

Monday-Friday, 8:30am-5pm

Exempt Status:

Non-Exempt

Location:

Homewood Campus

Department name:

Osher Gift Program

Personnel area:

School of Arts & Sciences"}

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