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Sponsorship Program Coordinator

2 months ago

San Diego, California, United States Vistage Worldwide Full time
Job Overview

POSITION SUMMARY

In a dynamic and collaborative environment, the Sponsorship Operations Specialist will report directly to the Director of US Sponsorship. This role is essential for the effective execution of our comprehensive Sponsorship strategy. The selected candidate will engage closely with both the sponsorship sales and event management teams, overseeing account management for key strategic partners, conducting market analysis, maintaining data integrity, and providing analytical insights while also supporting retention initiatives.

ABOUT VISTAGE

Vistage stands as the premier global organization dedicated to CEO coaching and peer advisory for leaders of small and midsize businesses (SMBs). Our unique approach empowers SMBs to achieve superior outcomes and accelerate growth, enabling leaders to enhance their influence and effectiveness. With over 45,000 members, including CEOs, business owners, and executives across the United States and 37 countries, our members dedicate significant time each month to our platform, fostering their development as leaders and decision-makers. Our model integrates three core components: valuable insights from a trusted peer group, expert guidance from an experienced Chair, and in-depth knowledge from industry specialists.

Founded over 65 years ago, Vistage has consistently evolved to remain at the forefront of business innovation, delivering unparalleled value to our members. Our impact is evident, with Vistage member companies experiencing growth rates 2.2 times higher than their non-member counterparts.

CULTURE AT VISTAGE

Our organizational success is deeply rooted in a distinctive culture that fosters employee dedication to our mission. This culture of collective achievement is reflected in our workplace environment. Here’s a glimpse into the employee experience that propels our success:

  • Welcoming Environment: Our headquarters features a modern, open design with ample collaborative spaces, complemented by complimentary snacks and a weekly lunch day, along with beverages like lattes and nitro cold brew coffee available on tap.
  • Health and Wellness: Our on-site fitness center is equipped with top-tier equipment, including Peloton bikes, and offers yoga classes and wellness activities to promote a healthy lifestyle.
  • Career Development: Each employee collaborates with their manager to create a personalized career progression plan, with a strong emphasis on internal promotions and development opportunities.
  • Comprehensive Benefits: We provide an extensive benefits package, including fully-paid healthcare, 401(k) matching, and generous paid time off to support work-life balance.
  • Engaging Atmosphere: We prioritize a fun workplace culture, celebrating successes through various social events and maintaining a relaxed, business-casual dress code.

Our culture fosters loyalty, with over half of our staff remaining with the company for five years or more. Are you prepared to embark on your journey with Vistage?

ROLE OF THE SPONSORSHIP OPERATIONS SPECIALIST

At Vistage, we uphold high standards and embrace new challenges in a fast-paced environment where accountability and inclusivity are paramount. We celebrate achievements and expect a proactive approach to overcoming obstacles.

KEY RESPONSIBILITIES:

  • Oversee the complete sponsorship fulfillment process for all available inventory, including live events, digital platforms, and thought leadership initiatives, from onboarding to execution and post-event evaluations.
  • Conduct regular client meetings to nurture relationships and ensure timely delivery of sponsorship commitments.
  • Develop and manage annual deliverable plans for sponsors to guarantee all activities are executed as scheduled and yield expected returns.
  • Act as the primary contact for sponsors, facilitating event information and coordinating the collection of necessary materials.
  • Collaborate with sales teams to innovate sponsorship offerings and exhibit packages for various events.
  • Coordinate with the finance team to ensure prompt invoicing and collection of sponsorship revenues.
  • Manage sponsor relations during events to ensure a seamless experience.
  • Enhance feedback mechanisms to identify areas for program improvement.
  • Stay updated on industry trends in sponsorship, including pricing and packaging strategies.
  • Create and maintain templates for annual sponsorship recaps to support renewal discussions.
  • Oversee data management processes for event registrations and satisfaction surveys.
  • Utilize various software tools to support sponsorship operations effectively.
  • Lead the management of the event registration platform, ensuring accurate inventory and pricing updates.
  • Recommend improvements to processes and reporting for enhanced efficiency.
  • Deliver exceptional customer service to both internal and external stakeholders.
  • Perform additional duties as assigned.

QUALIFICATIONS:

  • Bachelor's degree in Communication, Marketing, or a related field from an accredited institution.
  • 3-4 years of relevant experience in sponsorship or account management.
  • Proven ability to cultivate and maintain strong relationships with business partners.
  • Exceptional organizational and prioritization capabilities.
  • Strong project management skills.
  • Excellent verbal and written communication abilities.
  • Understanding of marketing principles.
  • Advanced proficiency in Microsoft Office Suite and Google Workspace.
  • Self-motivated with a strong sense of urgency.
  • Ability to manage multiple tasks while maintaining attention to detail.
  • Familiarity with Salesforce CRM.
  • Ability to thrive in a collaborative environment and perform well under pressure.
  • Experience interacting with senior executives.
  • Willingness to learn and excel in event sponsorship initiatives.
  • Strong initiative and the capacity to work independently.
  • Adaptability and resourcefulness in addressing challenges.

COMPENSATION

Salary range: $68,000 - $75,000 plus corporate bonus.

WORK LOCATION & TRAVEL

  • Hybrid work model; 2 days onsite, 3 days remote.
  • Travel may be required up to 25% of the time, including early mornings, evenings, and weekends.