Graphic Operations Assistant
6 days ago
Craftsmen Industries is a leading manufacturer of specialty trailers and vehicles, large format printed elements, and experiential marketing solutions. Our team at Craftsmen Industries creates products fully in-house from initial design and engineering to fabrication and the finishing touches. With subsidiaries like Schantz Manufacturing, we provide custom manufacturing services for various industries.
We pride ourselves on our values-driven approach, which helps bring ideas to life in a dynamic and collaborative environment. If you're looking for a challenging and rewarding career opportunity, consider joining our team.
Why Work with Us- Competitive compensation: $55,000 - $65,000 per year
- Career development opportunities
- Benefits including but not limited to Medical, Dental and Vision
- 401(k) Match and Much More
The Administrative Assistant will work closely with the sales and graphics teams to ensure efficient workflow and accurate documentation. Key responsibilities include managing production-to-sales paperwork for digital invoicing, organizing and processing paperwork, and tracking project statuses and deadlines.
Responsibilities- Manage and organize production-to-sales paperwork for digital invoicing.
- Process and track paperwork for billing and financial records.
- Maintain and update filing systems, both physical and digital, for graphic orders and client files.
- Enter and manage simple graphic orders in the workflow system.
- Collaborate with the graphics team to track project statuses and deadlines.
- Communicate accurate details (e.g., design specifications, deadlines) to relevant teams.
- Schedule meetings, calls, or presentations involving the graphics or sales teams.
- Prepare and distribute meeting agendas, minutes, and reports.
- Manage office supplies related to graphics production needs.
- Assist sales staff with creating, updating, and maintaining graphics reporting.
- Liaise between the sales and graphics teams to ensure clear communication.
- Follow up with clients on project updates, invoices, or other inquiries, as needed.
- Coordinate with external vendors or suppliers if necessary for graphic projects.
- Provide coverage at the front desk, including answering calls, greeting visitors, and handling general inquiries, as needed.
- Assist with special projects or events as required.
- Provide backup support to other administrative or graphics team members during peak times.
- Other duties, as assigned.
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