Administrative Coordinator

1 day ago


Saint Charles, Missouri, United States Craftsmen Industries Full time
About Us

Craftsmen Industries is a custom manufacturer of specialty trailers and vehicles, as well as large format printed elements for experiential marketing and industrial solutions. Our company has worked with prominent brands such as Boeing, PepsiCo, and Anheuser-Busch, providing unique products that meet their needs. We pride ourselves on creating our products in-house from design to fabrication and finishing touches.

Our subsidiary, Schantz Manufacturing, focuses on custom manufacturing of concession trailers for the fair and festival industry. Our values guide us in helping bring ideas to life in a dynamic and collaborative environment, making us an ideal workplace for talented individuals who want to grow with us.

What We Offer
  • Competitive compensation: $55,000 - $65,000 per year
  • Career development opportunities
  • Benefits including but not limited to Medical, Dental and Vision
  • 401(k) Match and Much More
Job Description

The Graphic Operations Assistant is responsible for managing production-to-sales paperwork for digital invoicing, ensuring efficient workflow and accurate documentation. This role supports various administrative functions, including front desk coverage, scheduling meetings, and assisting with graphic orders and reporting to support the sales team.

Key Responsibilities
  • Organize, process and track paperwork from production to sales for digital invoicing.
  • Input data into invoicing systems and ensure accuracy for billing and financial records.
  • Maintain and update filing systems, both physical and digital, for graphic orders and client files.
  • Enter and manage simple graphic orders in the workflow system.
  • Collaborate with the graphics team to track project statuses and deadlines.
  • Ensure accurate details (e.g., design specifications, deadlines) are communicated to relevant teams.
  • Schedule meetings, calls, or presentations involving the graphics or sales teams.
  • Prepare and distribute meeting agendas, minutes, and reports.
  • Monitor and manage office supplies related to graphics production needs.
  • Assist sales staff with creating, updating, and maintaining graphics reporting.
  • Act as a liaison between the sales and graphics teams to ensure clear communication.
  • Follow up with clients on project updates, invoices, or other inquiries, as needed.
  • Coordinate with external vendors or suppliers if necessary for graphic projects.
  • Provide coverage at the front desk, including answering calls, greeting visitors, and handling general inquiries, as needed.
  • Assist with special projects or events as required.
  • Provide backup support to other administrative or graphics team members during peak times.
  • Other duties, as assigned.


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