Billing and Collections Specialist

1 week ago

Franklin Park, United States The Hill Group Full time
Project Accountant

We are seeking a highly skilled Project Accountant to play a key role in the success of our construction projects at The Hill Group. As a member of our accounting department, you will be responsible for managing the project billing and collection process, reviewing costs and gross profit, and interacting with internal project managers, project engineers, and clients.

Key Responsibilities:
  • Contract Management: Communicate effectively with project managers and executives regarding contract documents, change orders, and other contract modifications.
  • Invoice Preparation: Prepare final invoice packages, including draft and final invoices, for all billable projects, and obtain approval from the controller and/or CFO.
  • Client Communication: Send final invoices and waivers to clients and follow up on client approval and payment.
  • Billing Optimization: Assess and pursue opportunities to maximize client billing and communicate observations and actions taken to the controller/CFO.
  • Unbilled Issues: Research unbilled issues to optimize billing possibilities for the billing period.
  • Billing Folder Management: Maintain billing folders for all projects, including pay applications, waivers, certified payroll reports, and vendor invoices.
  • Reporting: Generate and distribute ad hoc receivables reports and job profitability reports.
  • Project Setup: Set up new projects, transfer employee billable hours and expenses, and open and close jobs, including review and investigation of open commitments.
  • Time and Material Billings: Prepare time and material (T&M) billings with related supporting documentation.
  • Subcontract Waivers: Manage subcontract waivers and certified payroll processes on jobs where required.
  • Process Improvement: Recommend and implement process improvements to the billing cycle.
  • Special Project Analyses: Prepare special project analyses for project managers, executives, and others.
  • Project Review Meetings: Participate in monthly and quarterly project review meetings with the CFO, controller, VP of Construction Operations, and group leaders.
Requirements:
  • Education: Bachelor's degree or some college courses in accounting or business.
  • Experience: More than 5 years of billing and receivables experience, with at least 2-3 years in a construction environment.
  • Contract Knowledge: Thorough knowledge of standard contract terms, including hourly, lump sum, and not-to-exceed.
  • Communication Skills: Ability to work well under deadline situations and respond to changes in priorities.
  • Organizational Skills: Good written and verbal communication skills and strong organizational skills.
  • Independence: Ability to work independently, take initiative, set priorities, and see projects through to completion.
  • Problem-Solving Skills: Employ problem-solving skills and analysis, and report problems to the CFO.
  • Technical Skills: Competency in Microsoft applications, including Word, Excel, and Outlook.

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