Fleet Maintenance Coordinator

1 month ago


Englewood, Colorado, United States Transervice Logistics, LLC Full time
Fleet Maintenance Administrator

Join our team at Transervice Logistics, LLC as a Fleet Maintenance Administrator, responsible for ensuring the smooth operation of our fleet maintenance shop. This role requires a detail-oriented individual with experience in a fast-paced office environment and a strong understanding of transportation industry practices.

Key Responsibilities:
  • Process all invoicing daily, matching paid invoices with purchases through the account interface detail.
  • File all invoicing neatly by week, maintaining accurate records.
  • Act as the primary point of contact for vendors and customers to verify payment statuses of garage invoicing.
  • Verify vendor statements in the maintenance program and vendor books to provide payment status.
  • Assist in new vendor setups in the maintenance program, ensuring seamless integration.
  • File fuel binder documents, environmental documents, and necessary Tmaps Binder items.
  • Build timecards weekly, submit HR forms for garage personnel, and send FMLA calendars.
  • Prepare licensing documents required by the state for new tractor registration.
  • File employee documents, PM work orders, and equipment file documents.
  • Record tire airing completed by the garage and send weekly fuel files to third-party carriers.
  • Learn the fuel reporting process and train as an alternate on fuel processing to fill in as a backup.
  • Build fuel cards when requested by transportation groups.
  • Post company HR/Safety postings for all employees.
  • Submit tool, boot, and safety eyewear documents for garage employees.
Requirements:
  • High School diploma/GED.
  • At least 3 years of experience in a fast-paced office environment.
  • Demonstrated attention to detail.
  • Past experience in the transportation industry is required.
  • Intermediate to advanced proficiency with payroll processing platforms.
  • Intermediate use of MS Office Suite required.
  • Proven ability to work with confidential data.
  • Ability to work independently and under pressure.

We offer an excellent benefits package, including health benefits, retirement/match, profit sharing, PTO, disability/life insurance, and employee discount programs with FORD and GM. To be considered, please send your resume to recruiting@transervice.com.



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