Fleet Maintenance Coordinator
1 month ago
Join our team at Transervice Logistics, LLC as a Fleet Maintenance Administrator, responsible for ensuring the smooth operation of our fleet maintenance shop. This role requires a detail-oriented individual with experience in a fast-paced office environment and a strong understanding of transportation industry practices.
Key Responsibilities:- Process all invoicing daily, matching paid invoices with purchases through the account interface detail.
- File all invoicing neatly by week, maintaining accurate records.
- Act as the primary point of contact for vendors and customers to verify payment statuses of garage invoicing.
- Verify vendor statements in the maintenance program and vendor books to provide payment status.
- Assist in new vendor setups in the maintenance program, ensuring seamless integration.
- File fuel binder documents, environmental documents, and necessary Tmaps Binder items.
- Build timecards weekly, submit HR forms for garage personnel, and send FMLA calendars.
- Prepare licensing documents required by the state for new tractor registration.
- File employee documents, PM work orders, and equipment file documents.
- Record tire airing completed by the garage and send weekly fuel files to third-party carriers.
- Learn the fuel reporting process and train as an alternate on fuel processing to fill in as a backup.
- Build fuel cards when requested by transportation groups.
- Post company HR/Safety postings for all employees.
- Submit tool, boot, and safety eyewear documents for garage employees.
- High School diploma/GED.
- At least 3 years of experience in a fast-paced office environment.
- Demonstrated attention to detail.
- Past experience in the transportation industry is required.
- Intermediate to advanced proficiency with payroll processing platforms.
- Intermediate use of MS Office Suite required.
- Proven ability to work with confidential data.
- Ability to work independently and under pressure.
We offer an excellent benefits package, including health benefits, retirement/match, profit sharing, PTO, disability/life insurance, and employee discount programs with FORD and GM. To be considered, please send your resume to recruiting@transervice.com.
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