Operations Coordinator

7 days ago


Chanhassen, Minnesota, United States Partners Dental Studio Full time
Responsibilities and Requirements

The Executive Administrative Assistant will be responsible for providing high-level administrative support to our executive team, including:

  • Calendar management: Schedule and manage appointments, meetings, and travel arrangements for the CEO and COO.
  • Communication: Screen and manage phone calls and emails, draft and prepare correspondence on behalf of the CEO and COO.
  • Meeting coordination: Organize and prepare for meetings, including scheduling, preparing agendas, and arranging conference calls or video conferences.
  • Travel arrangements: Plan and coordinate all travel arrangements, including flights, accommodations, transportation, and itineraries.
  • Inventory management: Maintain an inventory of office supplies and order new supplies as needed, manage equipment inventory and coordinate repairs or replacements.
  • Expense reporting: Process and manage expense reports for the CEO and COO, track and reconcile corporate credit card statements.
  • Project management: Assist with special projects, including research, data analysis, and presentation preparation, coordinate project teams and ensure deadlines are met.
  • Confidentiality: Handle sensitive information with utmost confidentiality.
  • Office administration: Oversee the administrative functions of the executive office, manage relationships with external vendors and service providers.
  • Event planning: Organize and coordinate corporate events, including conferences, retreats, and client entertainment.
  • Human resources support: Assist with onboarding new executive team members, coordinate with HR for executive team needs.
  • Policy and procedure implementation: Ensure that the CEO and COO's office operates in compliance with company policies and procedures.
  • Strategic support: Provide strategic support to the CEO and COO by anticipating needs and offering solutions to potential problems.
  • Relationship management: Build and maintain relationships with key stakeholders, including board members, investors, and partners.

The ideal candidate will possess excellent organizational skills, strong written and verbal communication skills, and the ability to build and maintain relationships with key stakeholders.



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