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Medical Records Coordinator

1 month ago

Victorville, California, United States HIGH DESERT PACE Full time
Job Summary:

The Medical Records Clerk is responsible for initiating health records charts and working closely with front office personnel, providers, and staff. This role maintains participant files and statistics, responds to requests for medical records, and performs clerical duties.

Key Responsibilities:

Organize and maintain health records by collecting information about participants, including test results, diagnoses, exam results, recommended treatments, prior medical history, and other relevant data.

Maintain participant files and retrieve files and documents for scheduled appointments, file study patient charts, file participant data upon receipt of information, initiate records for new participants, create computer indexes, prepare file labels, maintain filing statistics, and audit filing sequence.

Serve and protect High Desert PACE by adhering to professional standards, High Desert PACE policies and procedures, federal, state, and local requirements.

Enhance health records and the reputation of High Desert PACE by accepting ownership for accomplishing new and different requests, exploring opportunities to add value to job accomplishments.

Serve as backup coverage for front desk staff, keep supervisors informed of problems or issues, retrieve participant schedules from the computer system, distribute lab reports to physicians, and materials to other departments, request information from various departments, and respond to correspondence requests.

Participate as a member of the interdisciplinary team and in initial, semi-annual, unscheduled, and annual assessments, attend morning updates, and report changes in participant baseline status to appropriate staff as needed.

Involved in the development and implementation of QAPI activities, attend and participate in staff meetings, in-services, projects, and committees as assigned, adhere to and support the center's practices, procedures, and policies, including assigned break times and attendance, accept assigned duties in a cooperative manner, and perform all other related duties as assigned.

Be flexible in the schedule of hours worked, may require the use of a personal vehicle.

Requirements:

Minimum of one (1) year of documented experience in working with a frail or elderly population.

High school diploma or equivalent.

Current driver's license in the state of California.

Medically cleared for communicable diseases and has all immunizations up-to-date before engaging in direct participant contact.

Proficient knowledge of computer skills, MS Office (Word, Excel, Access, PowerPoint, and Outlook).

Knowledge of general office procedures, equipment, and filing systems.

Ability to communicate effectively, both orally and in writing.

Ability to quickly learn department policies, procedures, goals, and services.

Attention to detail and accuracy.

Ability to change priorities regularly.