Administrative Services Manager
6 days ago
We are seeking an experienced Administrative Services Senior Partner to join our team in Healdsburg, California. This role offers administrative support to the General Manager, location leadership, and overall team.
The ideal candidate will have a minimum of 5 years of related administrative experience and a Bachelor's degree or equivalent. You will be responsible for managing calendars, scheduling appointments, screening calls and correspondence, and preparing complex documents and reports.
This is a full-time on-site position with a 9/80 schedule (9 hour days Monday - Thursday, alternating Fridays off, opposite Fridays 8 hour days).
About Us
General Dynamics Ordnance and Tactical Systems is a global leader in the design, engineering, and production of munitions, weapons, lightweight tactical vehicles, missile components, and armament systems around the world. Our company values include trust, honesty, alignment, and transparency. We offer a comprehensive total rewards package that includes healthcare, wellness, retirement, work/life balance benefits, career development, and recognition programs.
Responsibilities
- Impacts the quality, timeliness, and effectiveness of the team; uses discretion to modify work practices and processes to achieve results or improve efficiency.
- Completes work with a limited degree of supervision.
- Manages calendars and independently schedules appointments.
- Screens incoming calls and correspondence and responds independently a majority of the time.
- Prepares memorandums outlining and explaining administrative procedures and policies to supervisory workers, and monitors compliance.
- Arranges complex programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget.
- Directs complex and confidential preparation of records such as agenda, notices, minutes, and resolutions for department meetings.
- Takes and transcribes dictation; composes and prepares confidential correspondence, reports, and other complex, statistical, and technical documents.
- Createss and maintains complex and confidential databases and spreadsheet files.
- Arranges complex and detailed travel plans and itineraries.
- Books travel arrangements; compiles documents for travel-related meetings.
- Completes daily, weekly, monthly tasks, reports, and projects.
- Prepares and processes expense reports for reimbursement for various staff members.
- Caters meeting meals to include morning, afternoon, and evening reservations when requested.
- Maintains office supplies and kitchen/break room supplies in building location.
- Distributes mail.
- Additional tasks as directed by local leadership staff.
$83,000 - $105,000 per year, depending on experience.
Benefits
- Comprehensive total rewards package including healthcare, wellness, retirement, work/life balance benefits, career development, and recognition programs.
- Flexible schedule with 9/80 hours.
- Opportunity to work with a global leader in the defense industry.
Please submit your resume and cover letter to apply for this position.
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