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Billing Analyst

2 months ago

Grand Prairie, Texas, United States Mooring Commercial Construction and Disaster Restoration Full time
About Mooring Commercial Construction and Disaster Restoration

Mooring is a 3rd generation, family-owned disaster restoration and commercial construction company. We are reliable and proven professionals for major industries across the continental United States. Mooring works with a sense of urgency but never at the expense of focusing on every detail. We execute excellence in everything we do to ensure projects are done right from the perspective of our customers.

Job Summary

The Billing Analyst works to empower the mitigation department by working closely with the local and CAT Operations teams in daily tasks and ongoing initiatives. The Billing Analyst must possess advanced computer skills and organization. This position requires the ability to work in a demanding environment and to deal with stressful situations with resourcefulness and initiative. The ideal candidate is a people-smart leader who will contribute to the process of improvement and overall organization of the office.

Key Responsibilities
  • Prepare and Process Invoices
    • Prepare time and material invoices accurately utilizing a variety of billing rate schedules, including complete support documentation, to ensure prompt payment in a timely manner
  • Utilize Software and Systems
    • Utilize Microsoft Excel and/or T&M Pro software for estimating and invoicing T&M losses.
  • Collaborate with Teams
    • Work closely with the Project Management team both on and off-site locations.
  • Support Operations
    • Assist as needed to arrange travel for CAT team, including requesting per diem.
    • Data entry (allocation) of all materials and equipment used per project in Acumatica, as needed.
    • Receive and process required job paperwork including crew sheets, equipment sheets, and material sheets. Ensure all paperwork is reviewed and approved daily.
    • Daily review of crew member's time in ADP for payroll processing.
    • Organize and maintain job folders with all job documentation for invoicing.
    • Assist the Project Management team with temporary labor, including reviewing and approving daily crew sheets and vendor invoices.
    • Regular job cost analysis for enhanced job profitability.
    • Ensure the correct and accurate T&M pricing is utilized on each project.
    • Work closely with the Mooring Mitigation team to establish and maintain helpful support.
    Requirements
    • Education and Experience
      • Bachelor's Degree in Business Administration/Accounting or five (5) years OJT
    • Skills and Abilities
      • Ability to communicate effectively and clearly with all staff, Project Managers, and customers.
      • Ability to travel anywhere within the continental United States on very short notice a plus
      • Ability to work extended hours as needed.
      • Strong leadership skills.
      • Ability to monitor multiple projects.
      • Critical thinking and problem-solving skills.
      • Ability to adapt to a variety of computer applications such as Acumatica, Microsoft Office, Google Workspace/Gmail, and other software applications.