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Marketing Project Coordinator

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Charleston, West Virginia, United States GAI Consultants Full time

GAI Consultants is seeking a dedicated and results-oriented Marketing Project Coordinator to enhance our vibrant marketing division. This pivotal role will focus on supporting the Power & Energy sectors by managing the proposal process and crafting compelling submissions, including proposals, letters of intent, qualifications, and presentations. The successful candidate will collaborate closely with GAI's sector leaders and various professional teams in marketing, communications, and administration.

The ideal candidate is driven by a passion for success and continuous improvement, demonstrating a commitment to excellence in proposals. Strong organizational and communication skills are essential, along with the ability to thrive under pressure, attention to detail, and a positive, client-centric approach.

Key Responsibilities:

  • Facilitate kick-off meetings and manage proposal task scheduling, review, production, and delivery processes.
  • Ensure timely completion of assigned proposal tasks to meet critical deadlines.
  • Coordinate with internal and external stakeholders to collect necessary information and materials.
  • Monitor proposal efforts and guarantee that scheduled milestones are achieved.
  • Contribute to the writing of marketing and technical content.
  • Assist in compiling cost estimates for proposal submissions using Excel.
  • Proofread documents to ensure consistency and compliance with legal, technical, and marketing standards.
  • Support presentation initiatives, including development, rehearsals, materials preparation, and logistics.
  • Maintain and update detailed records in GAI's Deltek Vantagepoint database.
  • Assist in executing additional programs and projects as needed.
Qualifications:
  • Minimum of 2 years of relevant experience in proposal coordination, with preference for candidates with A/E/C industry experience.
  • Associate degree required, preferably in business, marketing, graphic design, journalism, or a related field; Bachelor's degree is a plus.
Competencies:
  • Proficient in Microsoft Word, Excel, Outlook, and PowerPoint.
  • Skilled in Adobe Creative Suite.
  • Experience with Deltek Vantagepoint or similar database systems is advantageous.
  • Strong proofreading and editing capabilities.
  • Adept at utilizing templates effectively.
  • Excellent communication and organizational abilities.
  • Capable of documenting and processing information swiftly and accurately, with a keen eye for detail.
  • Flexible and able to manage multiple priorities and tasks simultaneously within tight deadlines.
  • Ability to work independently as well as collaboratively within a team.
  • Willingness to work flexible hours, including occasional nights and weekends, to meet proposal deadlines.
  • Some local travel may be required (up to 20%).
Why Choose GAI:

At GAI Consultants, we provide an exceptional work environment where talented individuals can thrive, grow, and achieve their professional goals. We offer a comprehensive benefits package, including competitive salaries, medical, vision, and dental coverage, company-paid long-term and short-term disability, generous paid time off, and a 401k company match.

GAI Consultants, Inc. is committed to fostering a diverse and inclusive workforce that reflects the communities we serve. We value different perspectives and experiences, empowering our employees to share their ideas and contribute to our mission.