Marketing Coordinator
2 days ago
GAI Consultants is seeking a skilled Marketing Coordinator to join our dynamic marketing team. As a key member of our team, you will be responsible for coordinating the pursuit process and preparation of winning proposals, LOIs, qualifications, and presentations. You will also produce marketing collateral in collaboration with our business sector leaders and technical, marketing, communications, and administrative professional staff.
This is a challenging and rewarding position that requires a highly motivated and results-driven individual. You will be located near our Homestead, PA office, and will have the opportunity to work in a hybrid or in-office setting. A sign-on bonus is also available.
Key Responsibilities- Participate in kick-off meetings, proposal task scheduling, review, production, and delivery activities.
- Follow through with assigned proposal tasks to meet critical deadlines.
- Coordinate with internal and external points of contact to gather requested information and materials.
- Track proposal efforts and ensure scheduled milestones are met.
- Assist in writing marketing and technical content.
- Assist in gathering costs for proposal submissions utilizing Excel.
- Proofread to ensure continuity and compliance with legal, technical, and marketing specifications.
- Support presentation efforts including presentation development, rehearsals, materials, and logistics.
- Maintain and populate detailed data in GAI's Deltek Vantagepoint database.
- Assist in carrying out other programs and projects as identified.
- 2+ years of related experience as a proposal specialist/coordinator, prior A/E/C industry experience preferred.
- Associate degree required with a focus on business, marketing, graphic design, journalism, or related area. Bachelor's degree preferred.
- Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
- Proficiency with Adobe Creative Suite.
- Deltek Vantagepoint (or similar database programs) experience is a plus.
- Competent proofreading and editing skills.
- Ability to use templates.
- Excellent communication and organizational skills.
- Able to document and process information quickly and accurately, with strong attention to detail.
- Flexible and able to balance priorities and manage multiple tasks simultaneously within tight schedules.
- Able to work both independently and as part of a team.
- Able to work flexible hours, including nights and weekends, on a limited basis, to meet proposal deadlines.
- Light, local travel is required (up to 20%).
At GAI Consultants, we offer a comprehensive benefits package, including medical, vision, dental, company-paid Long Term Disability, and Short-Term Disability (benefits start within 30 days of hire). We also offer a new paid Maternity/Paternity/Adoption program, generous Paid Time Off, and 7 paid holidays. Additionally, we offer a 401k company match and tuition reimbursement.
We are committed to diversity, equity, and inclusion by fostering a workforce that represents different communities, cultures, and viewpoints. We will continue to build mutual trust and respect where employees are empowered to share their diverse perspectives, experiences, and ideas.
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