Marketing Coordinator

5 days ago

Charleston, West Virginia, United States GAI Consultants Full time

We are seeking a skilled Marketing Coordinator to join our dynamic marketing team at GAI Consultants, Inc. The successful candidate will be responsible for coordinating the pursuit process and preparation of winning proposals, LOIs, qualifications, and presentations, as well as producing marketing collateral in collaboration with our business sector leaders and technical, marketing, communications, and administrative professional staff.

The ideal candidate will be passionate about the pursuit of success, process improvement, and proposal excellence, with excellent organizational and communication skills, the ability to perform well under deadlines, and a detail-oriented approach. They will also be a team player, able to work flexibly, including nights and weekends, to meet proposal deadlines.

Key Responsibilities:

  • Participate in kick-off meetings, proposal task scheduling, review, production, and delivery activities.
  • Follow through with assigned proposal tasks to meet critical deadlines.
  • Coordinate with internal and external points of contact to gather requested information and materials.
  • Track proposal efforts and ensure scheduled milestones are met.
  • Assist in writing marketing and technical content.
  • Assist in gathering costs for proposal submissions utilizing Excel.
  • Proofread to ensure continuity and compliance with legal, technical, and marketing specifications.
  • Support presentation efforts including presentation development, rehearsals, materials, and logistics.
  • Maintain and populate detailed data in GAI's Deltek Vantagepoint database.

Requirements:

  • 2+ years of related experience as a proposal specialist/coordinator, prior A/E/C industry experience preferred.
  • Associate degree required with a focus on business, marketing, graphic design, journalism, or related area. Bachelor's degree preferred.
  • Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
  • Proficiency with Adobe Creative Suite.
  • Deltek Vantagepoint (or similar database programs) experience is a plus.
  • Competent proofreading and editing skills.
  • Ability to use templates.
  • Excellent communication and organizational skills.
  • Able to document and process information quickly and accurately, with strong attention to detail.
  • Flexible and able to balance priorities and manage multiple tasks simultaneously within tight schedules.
  • Able to work both independently and as part of a team.
  • Able to work flexible hours, including nights and weekends, on a limited basis, to meet proposal deadlines.
  • Light, local travel is required (up to 20%).

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