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Senior Executive Support Specialist

3 months ago

Vails Gate, New York, United States Intelmatix Full time
Position Overview

Role Summary:
We are in search of a skilled Administrative Coordinator to undertake a variety of organizational tasks. This role is crucial in providing support to our executive team and ensuring the seamless operation of daily office functions.

About Intelmatix:
Intelmatix is an innovative AI firm established by a team of MIT experts, dedicated to revolutionizing businesses into cognitive enterprises. By leveraging AI and Decision Intelligence, we aim to enhance decision-making processes, leading to improved accuracy and outcomes across various business sectors.

Key Responsibilities:

  • Manage administrative inquiries and requests from senior leadership.
  • Coordinate and schedule meetings and appointments.
  • Prepare meeting agendas and record detailed minutes.
  • Procure office supplies and evaluate new vendors.
  • Arrange travel logistics and accommodations.
  • Maintain and organize contact databases.
  • Provide general assistance to visitors and guests.
  • Collaborate with other executive assistants to fulfill requests from senior management.

Required Qualifications:

  • Bachelor's degree in Business Administration or a related discipline.
  • A minimum of 3 years of experience in an executive support role.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Exceptional time management abilities and effective prioritization skills.
  • Meticulous attention to detail and strong problem-solving capabilities.
  • Outstanding written and verbal communication skills.
  • Excellent organizational skills with the capacity to handle multiple tasks simultaneously.

Preferred Qualifications:

  • Experience in a corporate or professional services setting.
  • Knowledge of office management protocols and basic accounting principles.
  • Demonstrated ability to manage confidential information with integrity.
  • Strong interpersonal skills and the capability to foster relationships with stakeholders.

This role is essential to our organization, and we seek a committed professional who can positively impact our dynamic work environment. If you possess strong organizational skills and a proactive mindset, we encourage you to consider this opportunity.

Employee Benefits:
At Intelmatix, we offer a comprehensive benefits package designed to support the diverse needs of our employees, reflecting our commitment to their well-being and professional growth. Benefits may include:

  • Comprehensive medical insurance for employees and their dependents.
  • Annual travel allowances to promote exploration and leisure.
  • Educational support for children's schooling expenses.
  • Training assistance for role-related skill enhancement.
  • Wellness initiatives to encourage a healthy work-life balance.
  • Pension contributions for long-term financial security.
  • In-office snack provisions for refreshments.

We are dedicated to continually enhancing our benefits to meet the unique needs of our valued team members, fostering a supportive and enriching workplace for all at Intelmatix.