Administrative Support Specialist

5 days ago


Omaha, Nebraska, United States Tenaska Full time
Job Summary

This role provides administrative support to designated individuals within the Development group at Tenaska. The successful candidate will be responsible for managing calendars, arranging travel, preparing and processing expense reports, scheduling and coordinating meetings and events, preparing presentations, and providing general administrative assistance.

Key Responsibilities
  • Manage calendars and schedules for executives as requested
  • Organize and coordinate internal and external events, meetings, and conference calls
  • Prepare internal and external presentations, invitations, and other marketing materials using PowerPoint
  • Interact with external constituents by phone and in person to schedule meetings, respond to correspondence, and answer inquiries
  • Coordinate travel arrangements and prepare and process expense reports
  • Assist executives in organizing office files, business cards, and other business resources and tools
  • Provide general administrative assistance, including filing, copying, printing, and distributing documents
  • Manage and order supplies and ensure common areas are well-maintained and functional
  • Provide typing support from digital or hard copy marked-up drafts
  • Provide phone coverage for assigned individuals and back-up other Administrative Assistants as necessary
  • Prepare and organize electronic data sites for multiple projects
Requirements
  • Associates degree or 3-5 years of experience as an administrative assistant is required
  • Bachelor's degree preferred
  • Extensive knowledge of Microsoft Outlook, Word, Excel, and PowerPoint
  • Ability to work in a multi-project environment with limited supervision
  • Strong written and verbal communication skills
  • Strong organizational skills
  • Knowledge of grammar, punctuation, and letter composition
  • High personal standards for performance and integrity
  • Strong sense of confidentiality
  • Skilled at managing and prioritizing multiple tasks while handling assignments from various sources
  • Effectively collaborates with others and excels in a team-oriented environment
  • Demonstrates a 'can-do' attitude with a willingness to take on projects of any size and see them through to successful completion
  • Proven ability to work efficiently under pressure and meet tight deadlines in a dynamic, high-demand work environment
Benefits

Tenaska offers a comprehensive benefit package, including health, dental, vision, disability, and life insurance, an excellent 401(k) plan, incentive-based, competitive salary packages, health/dependent care flex accounts, tuition assistance, long-term disability coverage, adoption benefits, employee assistance program, paid vacations and holidays, generous sick leave, charitable giving program, paid maternity/paternity leave, and wellness programs.



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