Real Estate Portfolio Manager
2 days ago
Job Summary:
The Real Estate Administration Manager role at Ocean State Job Lot is responsible for managing and administering leases and related agreements across the entire real estate portfolio. This includes tracking lease status, rents, landlord/tenant relations, and payables/receivables for all OSJL properties.
Key Responsibilities:
- Manage lease lifecycles and ensure high-level customer service.
- Act as a liaison between internal and external stakeholders.
- Manage lease and property documentation, ensuring compliance through documentation management, prioritization, and schedule creation.
- Oversee and create billings for rent, utilities, payables/receivables, CAM, taxes, insurance, and other financial obligations.
- Maintain, manage, and update lease and property data in IWMS and other relevant software.
- Generate and ensure accurate lease agreements and abstracts for new and existing properties.
- Audit and analyze lease and property documents, identifying discrepancies and implementing solutions.
- Manage requests and track lease/property documents, including estoppels, certificates of insurance, commencement memoranda, and SNDA agreements.
- Certify, generate, and organize rent rolls, inputting data into IWMS and rectifying discrepancies.
- Respond promptly to internal inquiries and landlord/tenant letters.
- Review landlord reconciliations, create real estate tax reconciliations/billings for tenants, and manage tax assessment appeals with external partners.
- Generate sales reports to landlords as required.
- Disseminate reports regularly.
- Manage associate performance, write performance reviews, and provide coaching and feedback.
- Assist with hiring, coaching, and disciplinary actions for team members, as well as train new team members and act as a mentor to develop new teammates.
Requirements:
- Bachelor's Degree and/or 5 or more years of relevant work experience or any similar combination of education and experience.
- 2 or more years of supervisory experience preferred.
- Ability to understand and interpret complex real estate and lease terminology.
- Proficient with Microsoft Office and Google platform.
- Proficient with accounting, property management, and real estate software programs.
- Ability to work independently with minimal supervision.
- Effective and efficient time management skills.
- Detail oriented, organized, and thorough.
- Demonstrated ability to communicate effectively both verbally and in writing with all levels of leadership.
Work Environment:
- Works primarily in a climate-controlled environment with minimal safety and health hazard potential.
- Works in an office environment remaining stationary at a desk, table, or computer workstation for extended periods of time.
- Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
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