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Intellectual Property Coordinator

2 months ago

Philadelphia, Pennsylvania, United States DLA Piper Full time
Company Overview

DLA Piper embodies a culture that is bold, exceptional, collaborative, and supportive. Our team members are the foundation of our firm, contributing to its heart and soul.

Regardless of where you are in your career path, DLA Piper offers a platform for engaging in significant work and advancing your professional journey.

Let’s explore the possibilities we can achieve together.


Position Summary

As an Intellectual Property Coordinator, you will play a crucial role in delivering administrative and patent prosecution assistance to our prosecution practice group.


Work Arrangement

This role is designed for a hybrid work schedule, allowing flexibility while being part of our downtown operations.


Key Responsibilities
  • Prepare and finalize essential documents for filing provisional, non-provisional, and PCT applications.
  • Draft formal documents such as assignments, declarations, and powers of attorney, ensuring all necessary signatures are obtained.
  • Record assignments with the US Patent Office and manage the filing of declarations and power of attorney documents.
  • Assist in drafting client correspondence regarding application and patent statuses, including filing receipts and publication notices.
  • Prepare and file responses to corrected application papers and manage updates to applicants and inventors.
  • Handle responses to restriction requirements and preliminary amendments.
  • Draft office action response templates and client communication regarding office actions.
  • Prepare and file responses to office actions, including extensions of time and necessary declarations.
  • Review and manage docketing for U.S. and international deadlines, ensuring timely actions are taken.
  • Prepare information disclosure statements and associated documents.
  • Coordinate with external vendors for necessary filings with the Patent and Trademark Office.
  • Conduct research on the USPTO website and other relevant online resources.
  • Provide comprehensive support for all aspects of portfolio management.
  • Stay informed and compliant with MPEP and CFR regulations and administrative updates from the USPTO.
  • Perform conflict checks and establish new matter numbers for clients.
  • Draft new client engagement letters and conflict waiver letters.
  • Assist attorneys with time entries, expense reports, and invoice approvals.
  • Support attorneys with various administrative tasks or special projects as required.
  • Undertake additional duties as assigned.

Desired Qualifications

Experience with USPTO filings and a solid understanding of USPTO rules and practices, including docketing and prosecution requirements, is essential.

We seek a proactive self-starter with outstanding communication, writing, and organizational skills, capable of managing multiple time-sensitive tasks in a dynamic environment.

Strong computer proficiency, particularly in Microsoft Word, Excel, and Outlook, is required. Familiarity with law firm billing software and patent docketing systems is advantageous.


Education and Experience

A minimum of a High School Diploma or GED is required, along with at least three years of office or administrative experience in a professional services or legal setting. Experience in patent prosecution is highly preferred.


Work Environment

This position supports a hybrid work model, combining in-office presence with the flexibility to work remotely.


Equal Opportunity Employer

DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.