Office Operations Coordinator

7 days ago


Wildwood, Florida, United States Down2Earth Full time
About the Role

We are looking for an experienced Administrative Assistant to join our team at Down2Earth. The successful candidate will provide administrative support to the office administration team and be responsible for a range of tasks, including managing the application and onboarding process and facilitating the uniform order request process.

Main Responsibilities
  1. Administrative Support:
  • Provide administrative support to the office administration team.
  • Manage the application and onboarding process for all candidates and new hires.
  • Facilitate the uniform order request process at the branch level.
Financial Management:
  • Assist with accounts payable, accounts receivable, and billing management for the branch.
  • Support operational leaders with work order management.
  • Manage branch reporting for the operational leadership team.
Customer Service:
  • Manage all inbound calls and handle all customer service inquiries.
  • Greet all incoming visitors and manage walk-in applicant traffic.
Operational Support:
  • Maintain an orderly file keeping system.
  • Order branch office supplies as needed.
Qualifications
  • Minimum 3 years of administrative experience to include onboarding.
  • Bilingual proficiency in both English and Spanish.
  • Must be proficient with the Microsoft Office Suite.
  • Flexibility and willingness to adapt in a fast-paced and ever-changing environment.
  • Must have strong organizational skills.
  • Ability to perform with a high degree of autonomy.
  • Excellent communication and interpersonal skills.
  • High attention to detail.
Salary Range

$45,000 - $60,000 per year, depending on experience.



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