Onsite Administrative Assistant II
3 weeks ago
This position supports the Training Center Manager in achieving administrative, training, and logistics objectives. The incumbent is responsible for ordering supplies, managing property accountability, assisting with travel arrangements, and training management tasks as directed by the Training Center Manager.
Key Responsibilities- Under general supervision, handles a wide range of general office procedures and administrative duties, including setting up and maintaining files, composing and proofreading documents, collecting and compiling data, and coordinating the flow of reports, invoices, or records.
- Prepares or assists in the preparation of regularly scheduled or special reports and projects as directed. Compiles and types statistical reports using spreadsheet and/or graphic software.
- Orders office supplies as necessary.
- Maintains the Manager's calendar, daily schedule, and arranges for meeting rooms.
- Coordinates travel and lodging arrangements as needed.
- Maintains recurring internal reports, such as time and leave reports, office equipment listings, correspondence controls, training plans, etc.
- Answers the telephone and screens incoming calls and correspondence. Refers calls and visitors to appropriate staff. Routes incoming mail and may prepare outgoing mail.
- Establishes and maintains files, records, and procedures manuals.
- Performs other comparable duties as assigned.
- Ability to operate general office equipment, including computers, phones, and related media and information devices on most or all workdays.
- Ability to communicate and interact with others, both in person and/or by telephone, to conduct business.
- Ability to work under time pressure and rapidly for long periods to meet deadlines.
- Ability to manage multiple concurrent tasks.
- Ability to perform under stress.
- Reading, writing, and comprehension proficiency.
- Problem-solving skills.
- Ability to maintain confidentiality.
- Customer contact skills.
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