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Financial Project Specialist
2 months ago
Operating on a global scale, Vectrus develops intelligent solutions aimed at merging physical and digital infrastructures from the ground up. With a legacy of 120 years in successful mission support, we enhance security, optimize logistics, and boost operational readiness. Our $3.9 billion enterprise, comprising 16,000 dedicated professionals, collaborates with clients both domestically and internationally to address their most intricate challenges with integrity, respect, responsibility, and professionalism.
This role is accountable for the financial dimensions of contracts, encompassing billing, sales, proposals, inventory management, receivables, forecasting, contract modification reviews, and financial reporting. The position entails meticulous cost accounting for multiple active contracts as well as outstanding items from completed contracts. Costs must be meticulously tracked and analyzed based on the unique requirements of each contract, necessitating extensive knowledge in areas such as the Jamis cost system, payroll, procurement, taxation, unions, and indirect costs. Familiarity with government regulations, including Joint Travel Regulations, Cost Accounting Standards, and Federal Acquisition Regulations, is essential for pricing proposals and validating billable cost items. The role involves analyzing costs for internal management and requires familiarity with various internal financial systems. Collaboration with the Program Management Teams is also a key component of this position.
Responsibilities
- Invoicing and Collections: Assists in establishing programs within the Jamis cost system, which includes interpreting contract awards and subsequent modifications. Sets up charge numbers in Jamis and coordinates with payroll for timely availability. Prepares invoices at least monthly from Jamis or Excel files in the format specified by the customer, ensuring submission via the designated workflow. Monitors invoice statuses and follows up to ensure timely collections and resolution of issues. Discusses accounts receivable status during review meetings and tracks remaining available funding post-invoicing, initiating necessary reporting to government entities.
- Monthly Closing and Invoicing: Generates various cost reports, reviews, and resolves discrepancies. Prepares monthly sales and receivables entries, journal entries for additional items as required, and reconciles accounts, accrued receivables, inventory, and other assigned accounts on a monthly basis.
- Financial Reporting and Analysis: Compiles monthly financial reports and conducts variance analysis. Develops forecasts with input from Program Managers, including cost-to-complete reports for clients and financial forecasts. Posts actuals and forecasts to the relevant financial management systems and participates in senior staff business review meetings. Generates various cost reports, reviews, and resolves discrepancies while providing financial management guidance to program managers.
- Additional Reporting and Activities: Constructs the annual operating plan and budget using Excel. May prepare proposals primarily for additional work or extensions, and occasionally for other items. Assists the pricing department with contract re-competitions as needed. Aids in training new project accountants and conducts fringe benefit analysis for assigned pools. Initiates or participates in process improvement initiatives and performs Estimate-at-Complete (EAC) analysis in accordance with established guidelines. Conducts special analyses as requested and prepares various reports for headquarters, including sales by location. Coordinates time card audits as necessary and supports various audits conducted by DCAA and internal/external audit teams, including SOX compliance. Performs booked versus billed analyses.
- Education: Bachelor's degree in Accounting or Finance.
- Experience: A minimum of three years of relevant experience.
- Skills & Technology: Strong interpersonal skills to interface effectively with all levels of employees. Proficient in computer software applications such as Word, Outlook, PowerPoint, and Excel. Preference for experience with comprehensive Billing, Cost, and General Ledger systems. Familiarity with standard office equipment is also required.
- Benefits: Comprehensive medical, dental, vision, 401(k), life insurance, AD&D, short-term disability, long-term disability, and additional ancillary plans.
- Time Off: Paid Time Off (PTO), holidays, bereavement leave, and jury duty.
- Salary Range: $55,000. The salary range provided reflects the company's base pay compensation across various locations in the United States, with actual salaries influenced by job conditions, including the physical worksite location.
- Citizenship Requirement: U.S. citizenship is mandatory, along with the ability to obtain and maintain a U.S. Security Clearance.
