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Tax Operations Coordinator

2 months ago

West Hollywood, United States Tri Star Sports and Entertainment Group,Inc Full time
Job Overview

Tri Star Sports and Entertainment Group is a prestigious business management firm dedicated to serving high net-worth individuals in the sports and entertainment sectors. Our firm offers a wide range of financial and advisory services, including accounting, taxation, tour management, and wealth preservation strategies. We cultivate a professional environment that emphasizes exceptional service to our clients and their trusted advisors. Tri Star is committed to employing innovative approaches to deliver top-tier accounting and business management services, establishing a solid financial foundation that enables our clients to pursue their professional and personal aspirations.

Position Overview

The ideal candidate for this role is a highly organized individual with a proactive mindset, capable of managing multiple projects within a fast-paced environment. Effective communication skills are essential, as collaboration with other department members is crucial to achieving shared goals and objectives.

Key Responsibilities

  • Execute client support tasks and projects as assigned.
  • Perform administrative duties such as scanning, filing, and supporting staff and management.
  • Handle various ad-hoc administrative tasks.
  • Maintain professional communication with the internal Business Management and Tax Teams.
  • Manage emails and track tasks for the Tax department.
  • Monitor all projects and deadlines, including tax returns, extensions, estimates, year-end shareholder payroll, notices, and extended returns.
  • Document completed returns and update due dates accordingly.
  • Assist with technology setup for internal meetings.
  • Maintain the Tax Team's calendars.
  • Schedule meetings for the department and assist leadership with recording minutes.
  • Communicate updates to relevant parties and seek assistance as needed.
  • Support the department with e-file management tasks.
  • Oversee the delivery of e-file authorization forms and client signatures.
  • Assist in assembling electronic and paper tax returns, extensions, estimates, and year-end payroll.
  • Maintain a master list of client tax authority logins.
  • Manage scheduling for tax compliance using SmartSheet.
  • Coordinate with Business Management teams regarding deliverables to the Tax Team.
  • Facilitate client tax authority notices and tax return payments.
  • Assist the Senior Task Coordinator with assigned projects.

Required Skills and Qualifications

  • Proficiency in Microsoft Office Suite, including PowerPoint, Word, and Excel.
  • Strong organizational and project management skills.
  • Excellent verbal and written communication abilities.

Educational Background

  • Ability to commute reliably to the office.
  • 3-5+ years of experience in office or client service administration or management.
  • Preferred experience in tax, public accounting, entertainment, business management, or family office sectors.
  • Bachelor's Degree in Communication, Business Management, or a related field with a strong academic record.

Core Values of Tri Star

PERFORMANCE: We deliver exceptional reporting and service to our clients.

HONESTY & INTEGRITY: We uphold transparency and accountability, ensuring truthfulness to both staff and clients.

TEAMWORK: We actively engage in collaborative discussions, tasks, and projects.

COMMITMENT: We are dedicated to our roles, the core values of the firm, and our clients.

TECHNOLOGY: We strive to leverage innovative technologies to foster positive change within the firm.

This job description is intended to provide a general overview of the position and is not exhaustive of all responsibilities.