Senior Manager, Sub-Awards

1 day ago

New York, New York, United States Columbia University Full time
Job Summary

Columbia University is seeking a highly skilled Senior Manager, Sub-Awards to join its team. The successful candidate will be responsible for the day-to-day management and administration of all sub-agreements and sub-contracts executed under ICAP grants and contracts.

Key Responsibilities
  • Interpret and apply Federal, State, and local regulations, as well as donor terms and conditions, to ensure compliance with grant and contract requirements.
  • Monitor organizational risks, including funding delays, execution of subcontracts, expired authorizations, delayed payments, and advances to subcontractors and vendors.
  • Supervise a team of NY-based subaward managers, providing guidance and support to ensure the successful execution and delivery of sub-award and sub-contract administration to field offices.
  • Review and internally approve all sub-agreements to ensure that donor and University requirements are fully addressed.
  • Serve as the main point of contact with MSPH SPA and CU Purchasing/Accounts Payable to facilitate submission and approval of sub-recipient award packages, donor concurrence requests, wire requests, major procurements, and other administrative actions.
  • Manage sub-award agreements to partners, including development of sub-award agreement documents, reviewing quarterly narrative and financial reports, processing payments, and closeout.
  • Write and obtain CU Sponsored Project Administration (SPA) signatures for fully executed agreements.
  • Resolve internal and external issues/problems related to grants, subrecipient, and subcontract administration.
  • Collaborate with ICAP teams to design new and improved internal systems, tools, and templates to improve sub-recipient award monitoring, evaluation, and compliance.
  • Provide training and technical support to ICAP country offices and ICAP sub-recipients to improve their administrative systems, monitoring capacity, and financial management capacity.
  • Lead the review and adaptation of ICAP SOPs related to sub-recipients awards to ensure compliance with USG and CU requirements.
  • Design and implement compliance grant programs, including risk assessment, subrecipient monitoring, and oversight, and audit determinations.
Requirements
  • Bachelor's degree or a combination of education, training, and experience.
  • Minimum of four (4) years of experience in grant administration, subcontract management, and procurement.
  • Advanced knowledge of OMB Uniform Guidance, Federal Acquisition Regulations, and grants policies of HHS, NIH, and USAID.
  • Demonstrated experience in preparing and managing US Government grants and contracts.
  • Ability to maintain and build professional relationships internally and externally, communicate effectively, and work in a multi-disciplined team environment.
  • Integrity and professional discretion when handling confidential matters.
  • Experience in cost and price analysis, award negotiations, subcontract management, procurement, performance auditing, and dispute resolution.
  • Ability to analyze financial data and prepare financial reports.
  • Proven background in using ERP systems.
Preferred Qualifications
  • Master's degree in a relevant field.
  • Minimum two (2) years of supervisory experience.
  • Experience working with international non-profit or academic institutions sponsored projects.

Columbia University is an equal opportunity employer and welcomes applications from diverse candidates. The position is contingent upon grant funding and may require international travel. The university is committed to hiring qualified local residents.

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