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Administrative Support Specialist

2 months ago

Camden, New Jersey, United States JobsRUs Full time
Job Overview

JobsRUs is a dedicated staffing and recruiting organization focused on delivering exceptional service to our clients. We are currently seeking an Administrative Support Specialist.


Work Schedule:
5 days a week, 8 hours per day


Compensation:
$20-22 per hour, depending on experience


Position Type:
Temporary to Permanent


Key Responsibilities:
  • Manage a multi-line phone system, ensuring accurate message-taking and professional call screening for the corporate office.
  • Welcome and assess incoming visitors, promptly informing the relevant personnel of their arrival.
  • Handle all incoming and outgoing mail efficiently on a daily basis.
  • Perform data entry tasks into housing management software.
  • Utilize standard office equipment, including telephones, fax machines, photocopiers, postage meters, calculators, and computers.
  • Draft, prepare, and review correspondence, office memos, and reports while maintaining confidentiality as required.
  • Create and update office forms using software applications as necessary.
  • Organize and maintain files systematically, including updating information, scanning receipts, and creating new filing systems when needed.
  • Keep an organized office calendar, scheduling meetings and appointments as required.
  • Manage the procurement and inventory of office supplies.

Preferred Qualifications:
  • At least 1 year of experience in an administrative support role with proficiency in Word and Excel.
  • Experience in an apartment leasing office, particularly with knowledge of affordable housing, is advantageous.
  • Strong customer service skills to assist visitors, residents, team members, and vendors.
  • Excellent clerical skills, particularly in data entry.
  • Detail-oriented and highly organized, capable of thriving in a fast-paced environment.

Benefits:

Compensation Options: Direct Deposit, Paper Checks, or Pay Cards; paid weekly

Insurance: Health, Dental, and Vision options compliant with the ACA

Retirement Plan: 401k

Employee Portal: Online access to manage withholdings and view pay stubs

We look forward to connecting with you