Sales and Event Coordinator Specialist

5 days ago


Miami, Florida, United States TM Hospitality Inc Full time

We are seeking a dynamic and highly motivated Sales and Event Coordinator to play a crucial role in our hotel properties, focusing on attracting business groups, coordinating events, and optimizing sales opportunities.

Key Responsibilities:
  • Sales Coordination:
    • Acknowledge all client calls promptly using clear and professional language.
    • Respond to client requests, provide quotes, and handle transient and corporate reservation inquiries.
    • Ensure quick turnaround responses to potential leads, capturing new business opportunities.
    • Compose new contracts for Catering and Sales Managers, handling group logistics, proposals, and contracts.
    • Coordinate with Banquet operations to ensure complete customer satisfaction.
  • Event Coordination:
    • Assist in typing Banquet and Sales correspondence, including answering mail and confirming banquet arrangements.
    • Compose, publish, and distribute Banquet Event Orders (BEO) to relevant departments for successful event execution.
    • Prepare signage and menu items for all banquet events.
    • Attend and supervise events, ensuring all client requirements are met.
  • Administrative Support:
    • Maintain the entire sales correspondence database and client information folders.
    • Prepare administrative documents for the hotel sales team.
    • Coordinate with other hotel departments to ensure the distribution of pertinent information.

This is an excellent opportunity to join our team at TM Hospitality Inc. as a Sales and Event Coordinator, working closely with colleagues to drive success.

Requirements:
  • Bilingual proficiency in both Spanish and English.
  • Flexibility in work schedule, including availability to work some weekends.
  • Previous experience in a sales-related role is preferred.
  • Exceptional organizational and multitasking skills.
  • Familiarity with office packages (e.g., Microsoft Office, Google Suite).
  • Proficient in internal systems (ISAC, Lightspeed, Galaxy UX, Cvent, Hotel Planner, Reservation Connection, Star groups, Starboard reports).
  • Excellent communication skills, both verbal and written.
  • High levels of patience, tact, and diplomacy.

The salary for this position is estimated to be between $36,000 and $42,000 per year, based on the location and industry standards.



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