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Chief Accounting Officer

1 month ago

The Woodlands, United States The Woodlands Specialty Hospital Full time
Job Title: Chief Accounting Officer

Job Summary:

The Chief Accounting Officer is responsible for overseeing the day-to-day activities in the finance department, including accounts payable, payroll, patient accounting, and revenue cycle management for the hospital, clinics, and other areas of operation.

Key Responsibilities:
  • Supervise the entire accounts payable function
  • Book all income received in QuickBooks
  • Reconcile income received with the Revenue Cycle Director report
  • Responsible for month-end activities
  • Prepare monthly income and expense reports for the partner and CEO for each location
  • Prepare expense allocation reports of common expenses
  • Deposit all checks as received
  • Balance accounts payable on a monthly basis
  • Supervise the utilization and payment of credit cards
  • Manage funds transfer and availability between different bank accounts
  • Report daily bank balances to partners
  • Supervise the reconciliation of all bank accounts
  • Prepare consolidated reporting on a monthly basis
  • Manage most of the insurance policies
  • Reconcile payroll with the ADP by-weekly report
  • Manage all inter-company reconciliations
  • Allocate payroll expenses between different locations
  • Allocate insurance expenses between different locations
  • Prepare budgets for each location
  • Supervise the reconciliation of co-pays
  • Primary contact for the bank for all required documents
  • Send fund breakups of money received in US Bank to the Revenue Cycle Director on a daily basis
  • Partner with auditors and assist with obtaining information needed for audits conducted and provide full support
  • Responsible for year-end journals required for auditing purposes
  • Perform miscellaneous ad hoc reporting of P&L, reclassification of expenses, fixed assets register, vendor listing, etc.
  • Manage and supervise all day-to-day accounting and reporting for all entities
  • ASC 842 - Finance leases and operating leases working
  • Perform other duties as assigned
Requirements:
  • A bachelor's degree in business or equivalent and five to seven years of proven success in high-tech account management
  • Two to five years of experience as an account manager, product manager, or project leader in an online commerce or supply chain venue
  • Must be proficient in written and verbal communication skills
  • Ability to establish and maintain effective working relationships with hospital district staff and community
  • Must have 3-5 years' experience in a leadership role
Language/Math/Reasoning Ability:
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
  • Ability to speak effectively before groups of customers or employees of an organization
  • Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
Computer Skills:
  • To perform this job successfully, an individual should have knowledge of Word Processing software and Internet software
Competencies:
  • Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs workflows and procedures
  • Design - Generates creative solutions; Uses feedback to modify designs; Demonstrates attention to detail
  • Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem-solving situations; Uses reason even when dealing with emotional topics
  • Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others
  • Interpersonal - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to other ideas and tries new things
  • Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings
  • Team Work - Balances team and individual responsibilities; Exhibits objectivity and openness to other views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed; Recognizes accomplishments of other team members
  • Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information
  • Change Management - Develops workable implementation plans; Communicates changes effectively; Builds commitment and overcomes resistance; Prepares and supports those affected by change; Monitors transition and evaluates results
  • Delegation - Delegates work assignments; Matches the responsibility to the person; Gives authority to work independently; Sets expectations and monitors delegated activities; Provides recognition for results
  • Leadership - Exhibits confidence in self and others; Inspires and motivates others to perform well; Effectively influences actions and opinions of others; Inspires respect and trust; Accepts feedback from others; Provides vision and inspiration to peers and subordinates; Gives appropriate recognition to others; Displays passion and optimism; Mobilizes others to fulfill the vision
  • Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness
  • Visionary Leadership - Displays passion and optimism; Inspires respect and trust; Mobilizes others to fulfill the vision; Provides vision and inspiration to peers and subordinates
  • Cost Consciousness - Works within approved budget; Contributes to profits and revenue; Conserves organizational resources
  • Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce
  • Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values
  • Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity
  • Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events
  • Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time
  • Dependability - Follows instructions, responds to the Board of Director's direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan
  • Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed
  • Innovation - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention
  • Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions
  • Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals
  • Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans
  • Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments
  • Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality
  • Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly
Physical Demands:
  • The physical demands for this position include: adequate vision, hearing, and repetitive motion
  • Light physical activity performing non-strenuous daily activities of an administrative nature
  • Ascending or descending stairs, ramps, and the like, using feet and legs and/or hands and arms
  • Substantial movements (motion) of the wrist, hands, and/or fingers in a repetitive manner
  • Bending legs downward and forward by bending leg and spine
Work Environment:
  • Well-lighted, heated, and/or air-conditioned indoor office setting with adequate ventilation