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Collections Information Specialist

2 months ago

Cleveland, Ohio, United States Cleveland Museum of Art Full time
Job Opportunity

Cleveland Museum of Art is seeking a part-time Collections Information Specialist to support a 16-month collection inventory project focused on the Museum's works on paper holdings, specifically prints and drawings.

The successful candidate will work directly within the Museum's collections database, supporting data entry, location updates, report tracking, and collection research resulting from the item-level inventory of approximately 27,000 artworks and their associated object records.

Key Responsibilities:

  • Support the Collections Management Technicians in moving and handling artwork in storage as needed.
  • Navigate and confirm cataloging information using the Museum's proprietary collections database.
  • Apply existing data standards to update and build out more robust and accurate object records within the collections database.
  • Create and submit work requests associated with the inventory project to track art movement, object location, and associated tasks.
  • Support Collections staff with the physical application of numbering artwork with their accession numbers and ensuring corresponding database records reflect any changes.
  • Generate and apply object, inventory, and location labels throughout storage to support overall collection organization and access.
  • Improve value and searchability of object records in the database through application of data standards and creation of subject terms.
  • Support administrative duties such as tracking the supply budget, cost share hours, and compiling statistics and information for grant reporting.

Requirements:

  • Bachelor's degree from an accredited college or university is required; Master's Degree in Museum Studies, Library and Information Science, or closely related field is preferred.
  • One-to-three years of verifiable experience with collections information and/or registration preferred.
  • Proven experience handling collections data with a high degree of accuracy required.
  • A flexible mindset and professional demeanor are critical to this role as the employee interacts with all levels of museum staff and the public.
  • Working knowledge of Microsoft Office and data management systems.

Working Hours: Part-time, 24 hours per week

Application Materials: Please submit a cover letter, resume, and contact information for 3 references.