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Emergency Management Coordinator

2 months ago

Houston, Texas, United States Clean Earth Full time
Job Overview

Company Overview:
Clean Earth stands as a leading entity in the specialty waste sector across the United States, delivering comprehensive solutions for remediation, disposal, recycling, and beneficial reuse of contaminated materials, including hazardous and non-hazardous waste. Our extensive range of technologies and services caters to various industries, such as energy, infrastructure, commercial, industrial, retail, and healthcare.

Our distinct advantage lies in our ability to offer a unified, full-service solution that manages multiple waste streams for a single client, setting us apart from competitors. Our meticulous processes, unwavering due diligence, and exceptional results ensure unparalleled recycling solutions, all while prioritizing customer satisfaction.

Every day, Clean Earth adopts a proactive and committed approach to recycling and repurposing waste that would otherwise contribute to landfills. Allow our expert team to craft a tailored waste disposal and recycling strategy that aligns with your company's specific needs and objectives.

Key Responsibilities:
  • Facilitate and finalize the Emergency Response Third Party Vendor Invoice IOC process, while providing ongoing training and support for the team as necessary.
  • Assist in resolving job closures, generating reports, managing disposals, and maintaining continuous communication with ESOL Operations Disposal Facilities and Vendors.
  • Process invoices and expenditures for larger/national vendors and customers, ensuring accuracy and promptness.

Essential Duties:

  • Ensure Emergency Response Team Members have access to invoices and job documentation via shared drives and SFDC.
  • Identify and submit all IOC charges for billing to ESOL Customers.
  • Create order lines in Preview.
  • Process expedited IOC invoices to mitigate impacts on ESOL or other customers.
  • Collaborate with vendors to resolve any invoice discrepancies.
  • Work with vendors to facilitate electronic invoice submissions.
  • Accurately enter all invoices and job documentation into the billing system in a timely manner.
  • Support customers, including ESOL Operations personnel, ER contacts, vendors, and accounting, with inquiries and issues.
  • Engage with various management levels on both small and large projects, identifying opportunities for process improvement within the department.
  • Coordinate activities to ensure deadlines are consistently met.
  • Train and assist team members to ensure rotation and backup for all job functions.
Working Conditions:

Work from a home office, with on-call responsibilities during 24/7 rotating shifts due to emergency or workload demands, subject to extended hours.

Qualifications:

Basic Required Qualifications:

  • Associate degree or higher in business administration.
  • A minimum of 2 years of experience in emergency response and environmental waste regulations.
  • Strong attention to detail.

Preferred Qualifications:

  • Hazwopper training.
  • Proficiency in Microsoft Word, Excel, and Access.
  • Excellent verbal and written communication skills.
  • Ability to maintain organization in a high-volume work environment.
  • Strong problem-solving and analytical skills.
  • Proficiency in Microsoft Office software, including Excel, Word, Access, Sales Force, and PowerPoint.
  • Typing speed of 40 wpm or more.
Additional Information:

Clean Earth provides competitive benefits, including health, dental, vision, life, and disability insurance plans from the first day of employment; paid time off; wellness benefits; employee discount programs; tuition assistance; and a 401k with company matching.

We are committed to equal employment opportunities (EEO) for all employees and applicants, without regard to race, color, religion, sex, national origin, age, disability, veteran status, gender identity, or genetics. This policy applies to all aspects of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.