Executive Assistant to the Vice President of Student Affairs

2 weeks ago


Hillsdale, United States Hillsdale College Full time
Job Summary

To support the Vice President of Student Affairs in advancing the operations of Student Affairs at Hillsdale College. The successful candidate will coordinate day-to-day operations, calendar management, and budget tracking.

Key Responsibilities
  1. Maintain confidentiality and handle sensitive information with discretion.
  2. Coordinate the Vice President's calendar, scheduling meetings and phone calls.
  3. Welcome guests and direct inquiries, providing exceptional customer service.
  4. Assist with student housing, including on and off-campus and summer arrangements.
  5. Compile and organize new student information for roommate pairing.
  6. Communicate with faculty regarding student absences and accommodations.
  7. Track and communicate student notices and reminders regarding health insurance, housing closure dates, and meal plan confirmations.
  8. Assist with resident assistant hiring and end-of-semester reports.
  9. Prepare visitor itineraries and accommodations as needed.
  10. Handle matters with other departments and external businesses.
  11. Reconcile the Vice President's credit card statements and monitor the budget.
Requirements
  • High school diploma with office and data entry experience.
  • Sound judgment and maturity.
  • Ability to work in a fast-paced environment with deadline pressures.
  • Self-starter with analytical skills and excellent verbal and written communication skills.
  • Knowledge of Hillsdale College's mission, philosophy, and organizational structure.
  • Ability to understand and follow oral and written instructions.
  • Good interpersonal skills and ability to work well with students, parents, and college staff.
  • Knowledge of computers and college database systems.
  • Good organizational skills and ability to solve problems under limited supervision.


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