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Administrative Support Specialist

2 months ago

Omaha, Nebraska, United States Learning Community of Douglas and Sarpy Counties Full time
Job Overview

Employment Type: Full-time or Part-Time (20-25 hours per week)

Reporting To: Program Manager

Compensation: $21.00-$25.00 per hour

Work Schedule: Monday to Friday, 7:30 AM - 6:00 PM (with occasional evenings and weekends, up to 40 hours)

Position Summary

The Program Assistant plays a vital role within the Learning Community of Douglas and Sarpy Counties, contributing to the effective functioning of the Learning Community Center. This position encompasses a variety of administrative responsibilities aimed at ensuring seamless operations. The Program Assistant is responsible for welcoming visitors and staff, providing exceptional customer service, and maintaining organizational efficiency through strong attention to detail and proactive engagement.

Key Responsibilities

  • Coordinate and manage administrative tasks, including transportation logistics, call screening, email responses, and greeting program participants at the front entrance.
  • Exhibit safe and courteous driving practices while transporting staff and participants.
  • Conduct thorough pre- and post-trip vehicle inspections, ensuring cleanliness and orderliness of the vehicle.
  • Input data into the database and generate reports as directed by the Program Manager.
  • Establish and maintain transportation systems and procedures, including accurate record-keeping and filing.
  • Ensure that necessary information is readily available to support the efficient operation of the Learning Community Center.
  • Assist with logistical operations, including lifting up to 30 pounds for tasks such as food service and childcare support.
  • Actively engage in team meetings, fostering a collaborative and positive team atmosphere.
  • Provide general assistance for program activities and undertake additional duties as assigned.

Essential Skills and Attributes

  • Dependable completion of assigned tasks, consistently meeting deadlines.
  • Adaptability to changing work conditions and project requirements.
  • Positive demeanor and strong teamwork capabilities, promoting a collaborative environment.
  • Exceptional customer service skills, ensuring positive interactions with all stakeholders.
  • Adherence to organizational policies, procedures, and ethical standards.
  • Professional appearance and conduct, reflecting the organization's standards.
  • Reliable attendance and punctuality at the assigned work location.
  • Willingness to take on additional responsibilities as needed.

Qualifications

  • High School Diploma or GED with a minimum of 2 years of relevant experience.
  • Strong written, verbal, and presentation skills.
  • Professional and positive attitude.
  • Ability to prioritize tasks, follow through, and meet deadlines.
  • Capacity to work independently while valuing teamwork.
  • Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).
  • Valid driver's license, reliable transportation, and a good driving record.
  • Flexibility to work occasional evenings and weekends as required.

Physical Demands

The following physical requirements are essential for the successful performance of this role. Reasonable accommodations may be made for individuals with disabilities:

  • Ability to remain stationary for extended periods while performing office tasks.
  • Proficient in operating standard office equipment, including computers and printers.
  • Mobility to navigate the office environment and interact with colleagues.
  • Frequent verbal and written communication with coworkers and the public.
  • Occasional lifting and moving of objects up to 20 pounds.

EQUAL OPPORTUNITY EMPLOYER

The Learning Community of Douglas and Sarpy Counties is an equal opportunity employer committed to fostering diversity and inclusion in the workplace. We prohibit discrimination and harassment based on any protected characteristic as outlined by applicable laws.