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Administrative Coordinator for Professional and Continuing Studies
2 months ago
We are seeking an experienced Administrative Assistant III to join our team at the University of Delaware's Professional and Continuing Studies division. This role will provide administrative support for the Osher Lifelong Learning Institute at the Wilmington campus, ensuring the smooth operation of the facility and providing exceptional service to our members and instructors.
Key Responsibilities- Manage the daily operations of the Arsht Hall facility, ensuring compliance with University policies and regulations.
- Provide primary on-site support for OLLI-W instructors and members, responding to inquiries and resolving issues.
- Serve as the primary point of contact for internal and external stakeholders, coordinating facility projects and implementing the strategic building usage plan.
- Work closely with OLLI-W leadership to develop and implement space usage options, identifying facility needs and proactively addressing them.
- Manage facility maintenance and upkeep, ensuring completion of routine and non-routine projects and planning effective preventive maintenance.
- Coordinate events and activities, planning room logistics and executing events.
- Assist with financial processing for revenues and expenses, using online, credit card, cash, check, and gift cards.
- Provide backup support for the Director's calendar and perform other job-related duties as assigned.
- High school diploma or GED, Associates degree preferred, and three years of experience in higher education or a related field.
- Experience in communications, financial processing, and administrative knowledge, with familiarity with computer software programs, including word processing, spreadsheets, and database applications.
- Ability to perform complex tasks, prioritize multiple projects, and provide technical advice and information to internal and external stakeholders.
- Exceptional interpersonal and communication skills, with the ability to work independently in a fast-paced environment and exercise discretion and good judgment.
The University of Delaware is an equal opportunity employer, committed to fostering a workplace culture of belonging, where diversity is celebrated and equity is a core value. We are committed to providing a safe and inclusive environment for all employees and students.
