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Senior Budget Manager

2 months ago

Collegeville, Pennsylvania, United States InsideHigherEd Full time

About the Role

The Director of Budget and Planning will play a pivotal role in leading the college's procurement processes, comprehensive budget management activities, and long-term financial planning. This executive position is responsible for developing and implementing strategic procurement initiatives, optimizing purchasing practices, managing vendor relationships, and ensuring effective budget planning and allocation across all departments and programs.

Key Responsibilities

  • Lead Budget Development: Develop and administer the college's annual budget, working closely with leadership and the Budget Long-Term Planning Committee.
  • Multi-Year Budgeting: Develop multi-year budgeting strategies to ensure financial sustainability and alignment with institutional goals.
  • Capital Budgeting: Develop short and long-term capital budgeting plans to support the college's infrastructure and strategic initiatives.
  • Procurement Management: Oversee the college's procurement activities, including sourcing, bidding, contracting, and purchasing of goods and services.
  • Vendor Relationship Management: Collaborate with departmental stakeholders to identify procurement needs and establish priorities aligned with institutional goals and budgetary constraints.
  • Contract Negotiation: Negotiate contracts and agreements with vendors to secure favorable terms and pricing for goods and services.
  • Vendor Performance Monitoring: Manage vendor relationships, monitor vendor performance, and resolve any issues or disputes in a timely manner.
  • Purchasing Consortiums: Identify and leverage Group Purchasing Organizations (GPOs) and other purchasing consortiums to maximize procurement efficiencies and cost savings.
  • Procurement Best Practices: Conduct regular reviews and assessments of procurement practices to identify areas for improvement and implement best practices.
  • Budget Performance Monitoring: Monitor budget performance, analyze variances, and provide recommendations for budget adjustments to ensure fiscal responsibility and compliance.
  • Financial Reporting: Prepare financial reports and presentations for senior leadership, trustees, and other stakeholders to communicate budget status and financial projections.
  • Departmental Support: Provide guidance and support to departmental staff on budgetary matters, including budget preparation, expenditure tracking, and financial reporting.
  • Industry Trends and Best Practices: Stay abreast of industry trends, regulatory changes, and best practices in procurement and budget management to inform strategic decision-making and ensure compliance with relevant policies and regulations.
  • Technology Solutions: Embrace and advocate for technology solutions that enhance procurement and budget management processes.

Requirements and Qualifications

  • Education: Bachelor's degree in business administration, finance, accounting, or a related field; master's degree preferred.
  • Experience: Minimum of 7 years of experience in procurement, budget management, or financial analysis, with a preference for higher education experience.
  • Procurement Knowledge: Strong understanding of procurement principles, contract management, and budgeting processes.
  • Strategic Initiatives: Demonstrated ability to develop and implement strategic initiatives to improve procurement efficiency and achieve cost savings.
  • Negotiation and Communication Skills: Excellent negotiation, communication, and interpersonal skills, with the ability to build and maintain effective relationships with internal and external stakeholders.
  • Financial Analysis and Reporting: Proficiency in financial analysis, budget forecasting, and financial reporting.
  • Procurement Software and Systems: Familiarity with procurement software, enterprise resource planning (ERP) systems, and financial management tools.
  • Technology and Innovation: Passion for technology and its application in procurement and budget management.
  • Independence and Time Management: Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
  • Ethics and Integrity: Commitment to upholding ethical standards, integrity, and transparency in all procurement and budgeting activities.