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Administrative Support Specialist
2 months ago
HOURS: 7 HOURS PER DAY/ M-F/ PM
NOTES: 189 Day contract / Benefits include healthcare and retirement / Salary range: $13.58-$19.75 (based on years of experience)
TITLE: Administrative Support Specialist
QUALIFICATIONS:
- High school diploma or G.E.D. Certificate required
- Proficient keyboarding skills with a typing speed of at least 35 words per minute
- Specialized skills in filing, telephone operations, and copy machine usage
- Ability to read and adhere to written instructions
- Minimum one year of experience with data entry on automated office equipment and software
- Experience in handling confidential information
- Basic mathematics skills are necessary
- Demonstrated ability to communicate effectively and work collaboratively with students and staff
- Current certification in CPR and First Aid from the American Red Cross/American Heart Association
REPORTS TO: Principal or designated Administrator
JOB GOAL: To execute a variety of responsible and technical tasks in support of an assigned school or district program or function.
PERFORMANCE RESPONSIBILITIES:
- Familiarize with and adhere to written policies, procedures, and directives from the supervisor regarding job responsibilities
- Assist in answering phone calls and greeting parents, students, staff, and others while providing necessary information
- Operate computers and peripheral devices, utilizing various software to enter, modify, and update information; generate records, reports, lists, schedules, and summaries as required
- Input all data necessary for student enrollment into the attendance and demographic database, including addresses, health records, lunch status, and bus assignments
- Maintain logs, medication records, and files pertinent to the school clinic
- Communicate with other departments and/or schools to gather information and prepare reports as needed
- Provide technical information regarding policies and procedures of the assigned attendance program or office according to established guidelines
- Compose and prepare correspondence for requesting, providing, or verifying information
- When assigned to the library, assist in managing the circulation system of library materials and equipment
- When assigned to Site Based, attend and document Council meetings, keeping the Site Based manual current; duplicate and distribute all written materials related to the Site Based Council to Council members and the Board of Education
- Assist school personnel in enhancing student attendance
- Perform additional duties consistent with the assigned position as requested by the supervisor
TERMS OF EMPLOYMENT:
Hours | Months | Days
School Duties: 35 hours per week | 9 1⁄4 months | 180 days
Computer Duties: 35 hours per week | 12 months | 246 days
Site Based Duties: 10 – 15 hours per month | 12 months | Varies
Central Office Duties: 37 1⁄2 hours per week | 12 months | 246 days
Superintendent's Office: 40 hours per week | 12 months | 246 days
Special Ed Duties: 37 1⁄2 hours per week | 9 1⁄4 months | 180 days
Maintenance: 37 1⁄2 hours per week | 12 months | 246 days
Transportation Duties: 40 hours per week | 12 months | 246 days
Note: School Duties and Computer Duties require training in CPR and First Aid. Allocations for school duties vary by educational level.
