Executive Board Liaison

2 weeks ago

Tucker, Georgia, United States Georgia System Operations Full time


The primary objective of this role is to deliver comprehensive board support and corporate services to Georgia System Operations Corporation and its associated entities.


This position is chiefly accountable for the effective management of board and committee meetings, encompassing the preparation of agendas, correspondence, issue resolution, motions, and the follow-up on action items.

This includes advising senior leadership on processes related to drafting, revising, and adopting agenda items and governance documents.

This role necessitates maintaining close and highly responsive relationships with daily activities that support board, committee, and annual meetings. Discretion is paramount, especially in handling sensitive information.

Key Responsibilities:

Management of Board Members:

Oversee all facets of the meeting lifecycle, including planning, generating reports, preparing minutes and materials, coordinating tasks, communicating with board members on related activities, conducting research, and addressing important inquiries.

Ensure adherence to laws and regulations: Remain informed about the latest reports and policies to guarantee compliance with current laws.


Coordination with Leadership and Departments:

Gather and organize information from various levels of the organization, from senior management to departments and committees, to ensure effective communication.


Facilitation of Meetings:

Develop meeting agendas and manage executive calendars to schedule meetings, set deadlines, and monitor deliverables.


Job Duties:

Act as the recording secretary for board and/or committee meetings: Manage production schedules for all aspects of board and/or committee meetings, including both in-person and virtual formats.

Handle all logistical planning details and support requests from board and/or committee members.
Collaborate with senior management to schedule meetings and create agendas.
Prepare notices/memos for board and committee meetings, including all relevant details.
Coordinate, review, and edit agenda items for inclusion in meeting materials for board and staff.
Draft committee chairman reports, summaries of actions or follow-up items, and minutes for each meeting.
Track the progress of action items and inquire about their status to ensure readiness ahead of board and/or committee meetings.
Clarify actions on topics under discussion.
Document key issues, conclusions, and action items for inclusion in the published minutes.
Maintain a 12-month planning calendar to ensure accurate tracking of meeting agenda items.
Distribute meeting minutes for staff and legal review.
Maintain regular communication with senior management and the board to keep directors informed of significant developments.


Provide a variety of paralegal/corporate secretarial/administrative duties, including but not limited to: Regularly communicate and interface with board members and senior management, independently responding to requests as necessary.

Assist in organizing the Annual Meeting of Members and carry out assigned duties independently.
Proofread and finalize board resolutions.
Process various documents for corporate records.
Assist with travel arrangements, lodging, and transportation for directors as necessary.
Identify calendar conflicts from board members and senior management to develop meeting schedules.
Support the management of board governance, policies, and procedures.

Assist in the safekeeping and destruction of documents in accordance with the records retention policy of the board and company.

Assist in administering directors' compensation and travel expense reimbursement, in accordance with company policies.
Attend seminars and training to stay updated in corporate governance and maintain professional status.
Perform projects as requested or assigned by the board of directors and/or senior management.
Provide support to other members of the board administrators team as needed.

Other miscellaneous duties as assigned and assist as back-up for other Board Administrators as necessary.

Required Qualifications:

Education:
High School Diploma or equivalent required.

Experience:
Minimum of four years of secretarial and/or executive administrative experience supporting C-Suite level Executives or Board of Directors. Paralegal, legal secretary, or board administration/recording secretary experience preferred but not required.

Equivalent Experience:
Associate's degree and 2 years of experience as described above.

Licenses, Certifications, and/or Registrations:
Desired but not required: Certified Administrative Professional (CAP), Professional Legal Secretary (PLS), or Certified Legal Secretary Specialist (CLSS).

Specialized Skills:
Professional and excellent interpersonal communication skills.
Demonstrate critical thinking, openness, and the ability to work independently.
Strong writing and proofreading skills for preparing correspondence, minutes, notices, agenda scripts, and committee chairman reports.
Ability to work well under pressure, meet deadlines, and manage multiple projects simultaneously.
Excellent time management and organizational skills.
Detail-oriented; accuracy is essential.
Flexibility to commit to traveling for approximately five meetings per year.
Accounting skills and attention to detail for assisting in administering accounts payable function.
Adhere to confidentiality requirements and appropriately handle sensitive information.

Technologically savvy and willing to explore alternative technical solutions; Proficiency in MS Excel, Word, PowerPoint, and Adobe Acrobat Pro.


Travel:

Approximately five off-site meetings per year that may require Sunday travel and overnight stays at meeting locations.


Unusual Hours:
Some overtime may be required when traveling for off-site meetings and occasionally when preparing for meetings.

About this Employer Georgia System Operations Corporation is an independent, not-for-profit system operations company owned by its Members.

As the system operator, GSOC ensures reliable, independent system operations by controlling and monitoring electric generation, transmission, and distribution assets owned by its partners.

The company enables its Members' participation in the energy market by providing a range of operations services that allow them to transact, optimize, and account for their business in the wholesale energy market.

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