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Office Coordinator

2 months ago


Estero, Florida, United States Vesta Full time

COMPANY OVERVIEW

Vesta Property Services stands as a premier provider of property management solutions across Florida. With its central office located in Jacksonville, Vesta operates 15 branches and employs over 1,000 dedicated professionals statewide. Our commitment to growth drives us to seek out talented individuals to enhance our team.

JOB TITLE: Office Coordinator

SUMMARY

The Office Coordinator is essential in facilitating the efficient functioning of the department or facility by executing a variety of administrative responsibilities. This encompasses managing calendars, coordinating meetings, maintaining financial documentation, and safeguarding confidential data.

RESPONSIBILITIES AND DUTIES

  • Organize and schedule activities such as meetings, travel arrangements, and conferences for department personnel.
  • Prepare visual presentations and undertake desktop publishing assignments.
  • Establish and uphold filing systems, retrieving information as necessary.
  • Prioritize and manage extensive volumes of information and communications.
  • Address inquiries for information and manage non-routine questions.
  • Serve as a liaison with both internal and external stakeholders, including senior staff.
  • Collaborate independently and as part of a team on special initiatives.
  • Draft correspondence, memos, and various documents.

COMPETENCIES

  • Technical Proficiency
  • Personal Effectiveness and Credibility
  • Attention to Detail
  • Team Collaboration Skills
  • Communication Skills
  • Adaptability

WORK ENVIRONMENT

This position operates within a clerical office environment, utilizing standard office equipment.

PHYSICAL DEMANDS

While primarily a sedentary role, it may involve some filing and lifting of documents.

QUALIFICATIONS

  • High school diploma or equivalent
  • Prior experience in an administrative capacity

BENEFITS

Vesta provides a comprehensive benefits package for full-time employees and their dependents, including medical, dental, vision, disability, life insurance, and a 401(k) retirement plan.

AAP/EEO Statement

Vesta is an equal opportunity employer.

DRUG FREE WORKPLACE

Vesta is dedicated to maintaining a drug-free workplace.

OTHER DUTIES MAY BE ASSIGNED

This overview outlines the Office Coordinator role at Vesta Property Services. Management retains the right to assign additional responsibilities as required.