Administrative Specialist CL3

2 days ago

Auburn Hills, Michigan, United States University Of Maine System Full time
About the Job

The University of Maine System is seeking an Administrative Specialist CL3 to provide general office administrative support to the Food & Nutrition and 4-H faculty, staff, and volunteers. This role is essential to Cooperative Extension's mission, providing customer service to the public and supporting an efficient administration.

Key Responsibilities
  • Provides administrative support, including maintaining department data, preparing and distributing department documents, and performing the duties of assigned staff.
  • Composes, edits, and reviews a variety of standard and/or specialized correspondence, reports, documents, applications, forms, violations, memos, and/or other applicable materials.
  • Compiles, sorts, and summarizes routine data, using various programs to prepare simple charts and analyses, including basic summary statistics.
  • Organizes and maintains files, including creating and maintaining confidential department/employee/student files, and files documents alphabetically, numerically, or by other prescribed methods.
  • Performs basic bookkeeping, including tracking budgets, monitoring expenditures, preparing purchase orders, depositing cash and checks, and preparing financial reports and/or other appropriate payroll tasks.
  • Provides timely and accurate information in response to public requests for information.
  • Develops and maintains professional relationships that reflect courtesy, civility, and mutual respect.
  • Participates in UMaine Extension staff and Extension Association meetings as a member of the county staff as appropriate.
  • Contributes skills and insights for effective office management with co-workers.
  • Utilizes coaching and mentoring methods that provide an environment that is anticipatory, supportive, and encourages constructive feedback on performance.
About the University

The University of Maine is a community of over 11,900 undergraduate and graduate students, and 2,500 employees located on the Orono campus, the regional campus in Machias, and throughout the state.

UMaine is a land, sea, and space grant university, and maintains a leadership role as the University of Maine System's flagship institution.

UMaine is the state's public research university and a Carnegie R1 top-tier research institution, dedicated to providing excellent teaching, research, and service for Maine, the nation, and the world.

Qualifications

Career Level 3: 60 credits or more of higher education or equivalent work experience and training; AND three years administrative support experience.

Experience in office settings, performing a variety of routine to non-routine clerical and administrative support responsibilities and tasks.

Ability to communicate effectively using oral, written, and electronic methods.

Proficiency with computer programs such as Microsoft Excel, Word, and PowerPoint, as well as Google Drive and document management software.

Ability to work independently and manage multiple tasks in an autonomous work environment, as well as work effectively as part of a team, and able to achieve and document measurable results.

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