Senior Equity and Payroll Administrator

2 weeks ago

Billerica, Massachusetts, United States Quanterix Full time
Job Summary

We are seeking an experienced Equity and Payroll Administrator to join our accounting team at Quanterix. The successful candidate will be responsible for overseeing the equity process and serving as a backup for payroll.

Key Responsibilities
  • Lead the stock administration function and manage the company's equity program, including process improvement and implementing automated solutions.
  • Oversee the management and administration of the company's stock plan, including eligibility, enrollment, approvals, processing equity awards, handling vestings, exercises, and settlements, tax withholdings, cancellations, terminations, managing blackout periods, and any other plan-related actions.
  • Partner with other functional leads to develop processes to ensure the accuracy of all equity data, including record keeping, withholding, reporting, reconciliation, and auditing, as well as ensuring that appropriate internal controls are in place and procedures are followed to comply with SOX requirements.
  • Ensure database integrity and accuracy of employee data and equity data in the stock administration system.
  • Oversee and manage relationships with external equity trading platforms and transfer agents.
  • Maintain compliance with the terms and conditions of the company's equity plans and internal processes and procedures related to equity administration.
  • Support employee understanding of equity awards programs and policies through the preparation of training materials, employee communications, and supporting employee understanding of stock plan services, enrollment, and transactions.
  • Reconcile monthly equity activity, including shares outstanding and share pool balances.
  • Participate in the preparation of the annual proxy filing, including providing and reviewing equity data.
  • Support bi-weekly payroll for US employees, including processing and reviewing payroll submissions.
  • Cross-train on standard payroll processes and special payments, such as terminations, bonuses, commission payments, equity, and leave of absences, and other payroll-related initiatives.
  • Assist with the preparation, review, and submission of all equity and payroll-related financial statement audits and internal control requests.
  • Assist with payroll and withholding accuracy and compliance with applicable laws (US jurisdictions), regulations, and company policies.
  • Act as the primary contact for employees for all equity administrative matters and secondary contact for equity administrative matters, answer questions, assist with employee education, and resolve any issues or concerns.
  • Research and propose system enhancements and payroll process improvements.
  • Stay updated on equity and payroll regulations, tax laws, and industry trends, implementing necessary changes to ensure compliance and best practices globally.
Requirements
  • Bachelor's degree in business administration, finance, or accounting.
  • 5+ years of experience in stock plan administration or equity compensation management.
  • 2+ years of experience in payroll processing.
Preferred Qualifications
  • Thorough knowledge of equity processes and equity tax law compliance.
  • Relevant stock administration experience or equivalent experience in a publicly traded company.
  • Experience collaborating with HR and legal teams, including cross-functional initiatives that include indirect reports.
  • Experience working with stock plan administration software and Microsoft Excel.
  • Experience managing processes and systems to maximize effectiveness in a SOX compliant environment.
  • Strong time management and organizational skills.
  • Ability to handle extremely confidential information in an expeditious and discretionary manner.
  • Self-motivated; able to work independently and manage and prioritize conflicting demands on time.
  • Demonstrated customer service focus.
  • Solid problem-solving and attention to detail.
  • Ability to interface and effectively communicate with all levels of organization.
  • Strong organization, ability to prioritize tasks to meet requirements and deadlines.
  • Capacity to work in a time-sensitive and high-volume environment.
  • Value others, communicate ideas, operate with kindness.
  • Ability to think beyond existing solutions, introduce new ideas, design a new future.
  • Certified Equity Professional (CEP) preferred.
  • International Equity experience helpful.
  • Payroll experience preferred.
  • Experience implementing modern equity administration platforms.
Why You'll Like Working for Us

At Quanterix, we take pride in our employees' incredible work ethic, and we want to reward and recognize that by offering competitive compensation and a 401k plan with an employer match, as well as competitive health, dental, and vision benefits for employees and their dependents.

We also offer an unlimited vacation policy to all exempt employees, and a generous PTO policy for non-exempt employees. All employees are eligible to be awarded Equity, and we have an Employee Stock Purchase Plan, a Performance Bonus, and 1:1 Financial Counseling/Planning.

We also offer Tuition Assistance. We have a free, state-of-the-art onsite fitness center for all employees. To keep you fueled up, we provide onsite employees free snacks and drinks every day.

Quanterix is committed to a Diverse and Inclusive workplace. We strive to recruit candidates who will bring inclusive mindsets and contribute to our values.

Quanterix is an Equal Opportunity Employer and does not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

Quanterix will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.

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