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Administrative Support Specialist

2 months ago

Tomball, Texas, United States Lone Star College Full time
Commitment to Mission

This position carries the responsibility to uphold the Mission of Lone Star College (LSC) while executing the duties associated with the role. A dedication to fostering positive interpersonal interactions, maintaining professional communication, demonstrating integrity, and exhibiting leadership, stewardship, respect, and accountability to LSC students and staff is crucial.

Cultural Beliefs

  • One LSC
  • Student Focused
  • Own It
  • Foster Belonging
  • Cultivate Community
  • Choose Learning

Lone Star College has been acknowledged in various categories by the Chronicle of Higher Education's "Great Colleges to Work For," which aims to highlight institutions that excel in creating outstanding workplaces and to enhance the understanding of the factors influencing organizational culture in higher education.

Lone Star College has received recognition in multiple areas.

Campus Marketing Statement

Lone Star College-Health Science Building

Lone Star College provides high-quality, affordable academic transfer and career training education to over 80,000 students each semester. LSC has been recognized as a 2023 Great Colleges to Work For institution by the Chronicle of Higher Education.

The LSC-Tomball Health Science Building is a modern facility that accommodates various health science programs, offering a range of classrooms, a medical library, simulation labs, and other educational resources.

Job Description

PURPOSE AND SCOPE:

Under direct supervision, the Administrative Support Specialist performs standard office tasks. Typically reports to a managerial position and provides assistance to multiple individuals or departments. Responsibilities are routine and may involve repetitive tasks. Core duties may include receiving and logging information, making copies, sorting and distributing correspondence, preparing basic documents, answering standard inquiries, and ensuring a welcoming environment.

ESSENTIAL JOB FUNCTIONS:

  1. Provides administrative assistance to faculty or staff within a department.
  2. Operates various office equipment, including personal computers, printers, photocopiers, and scanners. Utilizes standard business software packages effectively, including:
    1. Word Processing: Inputs and edits standard text for routine correspondence and reports.
    2. Spreadsheets: Inputs and updates data in established spreadsheets.
    3. Databases: Enters or modifies data in existing database files.
  3. Opens, sorts, and distributes mail for one or more managers.
  4. Types and proofreads letters, memorandums, forms, and reports.
  5. Monitors and orders office supplies and materials.
  6. Answers phone calls; takes messages and/or redirects callers; may serve as the primary point of contact for the office, addressing general inquiries and resolving basic issues.
  7. Maintains and organizes departmental documents.
  8. Some positions may assist faculty with the preparation of syllabi and assessments.
  9. Responsible for other reasonable, related duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

  • Strong attention to detail.
  • Proficiency with common office software (e.g., Microsoft Word, Excel, and Access).
  • Excellent interpersonal and communication skills.
  • Outstanding customer service abilities.
  • Understanding of general office practices and procedures.
  • Ability to manage multiple tasks simultaneously.
  • Capacity to maintain confidentiality.

PHYSICAL ABILITIES:

The role is primarily sedentary, requiring the employee to sit comfortably while performing tasks. However, some walking, standing, bending, and carrying of light items may be necessary.

WORK SCHEDULE AND CONDITIONS:

  • Utilizes standard office equipment in a climate-controlled environment.
  • Engages with internal and external contacts as necessary to fulfill job functions.
  • Work is conducted in a safe office setting with minimal exposure to hazards.

REQUIRED QUALIFICATIONS:

  • High school diploma or GED and at least one year of relevant work experience, or an equivalent combination of education and experience.

PREFERRED QUALIFICATIONS:

  • Associate degree.
Salary

The hiring salary range is competitive and commensurate with experience and education.

Benefits Marketing Statement

Joining our esteemed institution means becoming part of an organization that values a supportive and collegial work environment, offering an excellent work/life balance. This includes a comprehensive benefits package, generous paid holidays, wellness programs, tuition waivers, and professional development opportunities.

Special Instructions

All applicants must apply online only. We do not accept application materials via fax, email, mail, or in person.

If selected for an interview, a recruiter will reach out to schedule a meeting.

Lone Star College participates in the E-Verify program to confirm employment eligibility.

Lone Star College is an EEO Employer. All positions are subject to a criminal background check.